Overview
Office Coordinator (part-time) Jobs in Boston, MA at CloudZero
Administrative Assistant I or II – (2500841)
Position Information
TxDOT’s Houston District is seeking an Administration Assistant to join us to assist with essential office management in the Southeast Harris-Metro region. Depending on skill level, this employee will perform all facets of the administrative tasks. Duties will include time and attendance monitoring, travel reservation, expense reporting, and incoming complaint processing. TxDOT offers a rewarding blend of professional challenge, teamwork, outstanding training programs, opportunity for growth and advancement, and work/life balance. Come be part of our team, apply now!
The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant’s work experience, education, skill level and all other appropriate factors, and based on business needs.
Minimum Salary: 35,439.00 Maximum Salary: 58,044.00
Pay Basis: Yearly FLSA Status: Nonexempt
Work Locations: Southeast Harris County Ae 702 FM 1959 Houston 77034
Travel: Yes, 5 % of the Time
Shift: Day Job Shift Details: 40 Hrs./Week
Location Flexibility: Onsite
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
Administrative Assistant I
Performs administrative office support-related work for department staff and the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Administrative Assistant II
Performs administrative office support-related work for department staff, the general public and one or more projects or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:
Administrative Assistant I
Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
Maintains records and inventories of materials, supplies and equipment.
Prepares and distributes correspondence.
Receives new, retires old and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to a central storage area.
Receives, sorts, opens, evaluates content, and distributes mail.
Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
Performs other job responsibilities as assigned.
Administrative Assistant II
Includes all required essential duties listed for Administrative Assistant I as well as:
Assists in information resource planning and preparation of justification statements.
Attends meetings and prepares official reports/minutes.
Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
Coordinates and tracks the progress of projects and/or specialized programs and informs supervisor or other Department officials of status.
Coordinates, organizes, and composes meeting agendas.
Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler’s behalf.
Performs other job responsibilities as assigned.
Minimum Qualifications:
Administrative Assistant I
Education: High School Grad or Equivalent in general high school studies.
Work Experience: None
Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Administrative Assistant II
Education: High School Grad or Equivalent in general high school studies.
Work Experience: 1 YEAR administrative or clerical support, customer service, business operations, communications, informational, or related experience (Experience can be satisfied by fulltime or prorated parttime equivalent)
College education and/or relevant technical training may be substituted for experience on a year per year basis.
Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.
Preferred Qualifications:
Preferred experience/skills in customer service and professional phone communication.
Competencies:
Administrative Assistant I
Some knowledge of:
Automated record-keeping methods
Applicable computer systems and applications
Some skill in:
Maintaining effective working relationships with others
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Communicating technical information effectively
Maintaining a safe and effective working relationship with others
Ability to:
Follow verbal and written instructions
Protects sensitive and confidential information
Administrative Assistant II
Includes all competencies for Administrative Assistant I as well as:
Proficient skill in:
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Maintaining effective working relationships with others
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Composing correspondence and technical documents
Preparing and maintaining confidential and sensitive records, files, and reports
Communicating technical information effectively
Using computers, applicable programs, applications, and systems
Maintaining a safe and effective working relationship with others
Physical Requirements and Working Conditions:
Administrative Assistant I and II
Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
Sitting – prolonged periods of time
Standing – prolonged periods of time
Repetitive Motion – substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity – work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
Job: Exec/Admin/Clerical/Legal
Schedule: Full-time
Employee Status: Regular
Job Type: Standard
Job Level: Non-Management
Job Posting: Mar 28, 2025, 1:36:52 PM Unposting Date: Apr 17, 2025, 11:59:00 PM
State Job Title/s: Administrative Assistant III, Administrative Assistant IV State Job Code/s: 0154, 0156
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Applicant Information
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information
Title: Office Coordinator (part-time)
Company: CloudZero
Location: Boston, MA
