Overview
Office Coordinator- School Year Based Jobs in Woodbury, MN at Math and Science Academy
Full Job Description
Math and Science Academy is hiring for an Office Coordinator for our Building B office. The Office Coordinator is responsible for staff and student office support, and assisting the Administration team with Athletics and Activities support. This position has direct contact with students and families on a daily basis, and the ideal candidate has a strong passion for working with students and families.
Required:Associates Degree preferred, or other demonstrated experience.
Reports to the MSA Administration Team
Schedule:This role is a10.5 month, hourly, full-time position. This position is a7:30am-4pm Monday-Friday on student contact days and as needed outside of student contact days.The position will work August 1st- the second week of June, as determined by the Administration team.This schedule is subject to change, based on the needs of the school.
Compensation:$18-21 per hour
The duties below arenotintended to be a comprehensive listing of all duties and tasks performed by those holding this type of position.
Essential Functions:
Maintain the office, health room, and copy room by keeping them clean and organized
Maintain an inventory of office and health supplies on hand, and communicate needs when supply is low
Serve as a confidential administrative assistant to Administrator in Building B
Maintain positive interactions with students, staff, and visitors to the school
Answer questions and provide direction to in person interactions
Take incoming calls through the main phone line and redirect as appropriate
Monitor student sign-in and sign-outs throughout the day for the building
Treat all students and families in an equitable manner
Coordinate and maintain the field trip processes. (Buses, forms, notifications.)
Coordinate busing for all academic field trips and activities.
Compile Daily Announcements by taking requests from staff, students, and parents, and adding necessary office announcements.
Send announcements, letters from staff, office announcements, etc. via Skyward email to parents and students.
Graduation Coordination
Coordinate the graduation ceremony. Work with vendors to set up ordering of cap and gowns for graduates, diplomas and covers, coordinate senior meeting and cap and gown photos, print programs for the ceremony, and support office needs for the (volunteer run) Lock-In Parent Committee.
Communicate with the High School Counselor to ensure graduates are properly identified.
Serves as a backup for when Building A Office Coordinator is absent
Checks daily attendance line
Enters and maintains attendance records for the day
Picture day coordinator
Coordinate with the vendor for Picture Day at MSA along with Picture Retake Day and Sports and Activities Photos for each season.
Substitute teacher coordinator
Provide sub keys and orientate substitute teachers to the building
Schedule emergency substitute teachers from internal and external sources
Serves as first point of contact when an emergency substitute is needed
for coordination
Assist lunchroom monitor with any needs.
Assist with bulk mailing during the school year, and other clerical duties as assigned
Distribute keys and fobs to staff as needed. Keep an accurate log of disbursed or returned keys
Coordinate with IT Contractor to program fobs prior to distribution
Participate in and assist with the execution of crisis management teams (fire a…
Title: Office Coordinator- School Year Based
Company: Math and Science Academy
Location: Woodbury, MN
Category:
