Overview
Office & Events Coordinator Jobs in Greater Melbourne Area at Chain Social
Title: Office & Events Coordinator
Company: Chain Social
Location: Greater Melbourne Area
Are you the organiser in your friend group? The one who remembers everyone's coffee order, colour-codes the group holiday itinerary and somehow always has a Band-Aid, a phone charger and a plan B on hand? Imagine bringing that same energy to a role where keeping everything (and everyone) running is literally the job.
Enter the Office & Events Coordinator. The heartbeat of Chain Social HQ – part office whisperer, part events sidekick, part professional problem solver.
SO, WHO ARE WE?
We're so glad you asked. Chain Social is a female-led digital and creative agency located on the Mornington Peninsula. We service some of Australia's biggest brands across beauty, fashion and lifestyle, such as MECCA, Millie Savage, NALA, Your Reformer, Funday Sweets and more. We're proud of who we are and the work we do for our clients; our brand identity is sacred and we've spent the last 10 years building it with a team of tenacious and passionate women at the helm.
ABOUT THE ROLE
As our Office & Administration Coordinator, you'll be the person who makes our chic new Mornington HQ hum. One day you're making barista-level oat lattes for a client meeting and coordinating our monthly themed chef; the next you're prepping onboarding parcels or setting up Chain Place (our co-working and events venue) for a workshop day.
You'll work closely with our Events Manager to support event admin, think placecards, attendee enquiries and all the little details that make an event unforgettable. You'll own the chain inbox, work closely with HR on onboarding, OHS & tech, and you'll lend our Founder & CEO a hand with the occasional PA task.
This isn't a sit quietly at reception role. This role will be crucial in the efficient functioning of Chain HQ and our team more broadly, with a front-row seat to how a leading agency actually works.
Key responsibilities include:
- Office Management: keep HQ clean, stocked, safe and presentation-ready, managing the cleaner, supplies and trades.
- Meetings & Hospitality: meeting room set-up and catering, barista coffees, the tea station, weekly juicing, the monthly themed chef and team bonding activities.
- Events Coordination: support the Events Manager with event admin, from placecards and collateral to attendee enquiries, RSVPs and logistics.
- Administration & Executive Support: manage the chain inbox, postage and meeting prep, provide ad hoc PA support to Shelby and support the broader Senior Leadership team as needed
- Client & Team Experience: support client gifting, onboarding parcels, branded merch and day-one readiness for new team members.
- Office Safety & First Aid: administer the OHS program with the HR Manager as First Aid Officer, covering first aid kits, fire wardens, evacuation plans and safety records.
- Technology & Assets: own the tech log and company assets with the HR Manager, working with the IT supplier on support and equipment lifecycle.
- Chain Place Operations: when it opens later this year, keep Chain Place running and guest-ready, handling venue set-up, pack-down and hospitality for bookings and workshop days.
THE IDEAL CANDIDATE
You're ridiculously organised. I mean the list-making, three-steps-ahead, nothing-slips-through kind of organised. You're a problem solver by heart, when plans change (and they will), you get resourceful instead of rattled. You're hungry to learn, you take initiative without being asked, and you're happy working autonomously.
You bring warmth, professionalism and a can-do attitude that makes a whole team feel supported. A Victorian driver's licence is a must for local errands, and you'll either hold a first aid certification or be happy to get one when you start.
A LITTLE MORE ABOUT US
We may be biased, but we hand on heart believe we're part of one of the best workplaces in Australia, and the 2024 Culture 100 Award agrees. Being part of our tight-knit Chain Social team means you'll enjoy a culture-first attitude that's at the heart of everything we do and highly valued by our Founder & CEO.
Big things are happening at Chain in 2026. Our chic new Mornington HQ will open in August, complete with a wellness centre and sauna (yes, really). Chain Place, our co-working and events venue, launches in late 2026, and in 2027 we're opening another coastal office. Hello QLD!
WHAT'S IN IT FOR YOU?
In addition to working out of what might just be the chicest marketing office in Australia, here's what else we can offer you:
- Flexible work hours because we know the juggle is real
- A nurturing female-led environment where pop culture is always encouraged
- A coastal office location in Mornington, so you can clock off and head to the beach for a swim/walk (or a drink, depending on your day)
- Client discounts and perks
- A gym and sauna at HQ
- Ongoing fun monthly team events (and a monthly themed chef) so we can get to know each other
Sound like the perfect role? Apply now with your CV and a short note on why this role has your name on it.
