Overview
Office Executive Jobs in Floriana, Malta at Corinthia Hotels
Title: Office Executive
Company: Corinthia Hotels
Location: Floriana, Malta
International Hotel Investments plc is seeking to recruit an Office Executive to work at its Corporate Office in Floriana. Reporting to the Group Company Secretary, the selected candidate will be supporting the Group’s secretariat team, with principal responsibility for secretarial function, while also carrying out receptionist duties as and when required.
Responsibilities:
Organise and scheduling of meetings and appointments.
Plan meetings of any nature including AGM, Board and Committee meetings, management meetings, workshops etc.
Book travel arrangements.
Handle correspondence and work e-mails.
Assist in the drafting of company announcements and memos.
Assist in Board documentation, including but not limited to, printing and binding.
Develop and maintain a filing system, both electronic and printed.
Maintain contact lists and work databased including that of directors, staff, retire staff etc.
Process visas for directors, executives and external people if required.
Organise translations.
Co-ordinate notarisation and legalisation of documents.
Provide general support to visiting parties at the office.
Provide logistical and administrative support to the Board and Committee for all off-site meetings.
If required, travel on work related assignments.
If required, greet visitors at the airport.
Support staff with various administrative tasks and projects.
Assist with office activities as required.
Attend to office reception duties when required.
Requirements:
Have at least 2 years’ previous work experience in a similar position
Have at least an ‘A’ level standard of education and be conversant with all MS Office applications
Have excellent telephone skills and office etiquette
Be highly organised, meticulous, and process-oriented
Have a positive attitude and work under pressure with minimum supervision
Have a strong and confident personality coupled with the ability to work as part of a team
Possess good interpersonal and communication skills
Be fluent in Maltese and English (verbal and written)
Be able to interact effectively and in a supportive manner
Have strong organisational skills
Maintain a professional image
