Overview
Office Facilitator/Receptionist Jobs in Birmingham, Alabama, USA at Porter White & Company
Position: Office Facilitator / Receptionist
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Porter White & Company provided pay range
This range is provided by Porter White & Company. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$25.00/hr – $28.00/hr
Additional compensation types
Annual Bonus
Hours: Flexible 30-40 hours/wk.
Job Description
This is an exciting opportunity to join a vibrant team in a collaborative and expert-driven atmosphere. You’ll gain valuable experience working alongside industry leaders, while also having the chance to develop your skills and contribute directly to the success of the office.
As our Office Facilitator, you will play a versatile role. You will be responsible for creating a positive first impression for our visitors and guests, while also providing essential office support and handling administrative tasks.
Day-to-Day Responsibilities include:
Opening and closing the office
Providing a warm and welcoming greeting to clients and visitors
Managing incoming and outgoing mail
Ordering and maintaining office supplies
Preparing and binding presentation materials
Overseeing the upkeep of conference rooms and public areas
Confirming and coordinating client meetings
Utilizing the electronic filing system to store and organize documents
Assisting with planning and organizing company events
Coordinating office facility maintenance
Handling social media postings and website updates
Maintaining accurate logs for internal tracking and compliance purposes
Sending email blasts and managing communication through our CRM system
Our ideal candidate should possess the following skills and attributes:
Ability to provide a warm, welcoming, and positive experience for clients and visitors.
Strong organizational skills with the ability to manage multiple tasks efficiently.
Exceptional attention to detail in all aspects of work.
Excellent written and verbal communication skills.
A team player with a collaborative and helpful attitude.
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, TEAMS).
Self-motivated and able to work independently with minimal supervision.
High ethical standards and the ability to maintain confidentiality, particularly with sensitive financial information.
A strong sense of professionalism in both interactions and work habits.
Strong problem-solving abilities with a flexible, adaptable approach to challenges.
What would make you stand out above the rest?
Experience using Salesforce CRM is a plus, but not required
Experience with Word Press is a plus, but not required
Experience with social media management and marketing strategies is a plus, but not required
Experience:
A minimum of two years of experience as an Administrative Assistant, Office Coordinator, or similar role with relevant administrative experience.
We offer:
Competitive pay based on experience and skillset
Annual bonus program, based on firm profitability and individual performance
Full-time employees are eligible for benefits including Health, Vision, Dental, 401(k) plan with employer match, PTO, Life and DI Insurance, and more.
About the Firm:
Porter White & Company is a leading independent investment management and investment banking firm, located in Birmingham, AL. We have been providing advice on financial decisions for businesses, institutions and families for 50 years.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Investment Banking
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Title: Office Facilitator/Receptionist
Company: Porter White & Company
Location: Birmingham, Alabama, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator)
