Overview
Office Manager Jobs in Navasota, TX at Global Vacuum Systems
The Executive Assistant provides essential support as part of the Growth and Revenue Team. This critical team member provides administrative support to the Chief Relationships Officer and other team members, including scheduling sales meetings and presentations, providing data management in the CRM, and preparing documents, including contracts, proposals, vendor qualification and approval materials, and sales presentations.
Core Responsibilities
CRO Executive and Administrative Support
Support the Chief Relationships Officer in all administrative functions of her role and those of the Growth and Revenue Team she leads.
Coordinate meetings and scheduling, prepare sales materials, and draft client-specific proposals.
Schedule, coordinate, prepare for, and take notes to support internal and external agency sales, and RFP response meetings.
Support the CRO in coordinating internal contributors, subject matter experts, and external agency partners to ensure proposal content and other requested material is complete, accurate, and maximizes likelihood of securing new contracts.
Input data into and maintain data integrity in Monday.com CRM system, ensuring accurate and timely record-keeping and accurate activities and results metrics.
Support reporting and analysis of CRM data, pulling and sharing reports with leadership and other teammates as required.
Manage logistics, vendors, and production and organization of marketing materials, including business cards, event kits, printing of sales and marketing materials, and event attendance as required.
Growth and Revenue Team Support
Develop a deep understanding of our Seven Solutions and services to provide valuable insights and education to clients and team members.
Coordinate the development of proposals, bids, quotations, questions, RFP responses, or other documents describing services in response to requests from prospective clients.
Support the team in meeting proposal deadlines by establishing project priorities and due dates for the proposals.
Collaborate with the sales and Client Success teams to identify opportunities for process improvements.
Participate in pre-proposal meetings with contracting entities as necessary.
Research prospects/potential clients to help the CRO prepare for meetings.
Participate in Monday.com CRM webinars and training sessions for continued development.
Leverage AI-powered tools to enhance sales workflows and client deliverables.
Develop and establish a repository of templates, standard language, collateral, certifications, exhibits, and other resources to create high-quality and accurate responses.
Team Collaboration & Culture
Work with the other team members to collaboratively identify, discuss, and solve issues and opportunities.
Actively participate in and occasionally lead All Agency meetings.
Participate in continuing education and professional development programming.
Experience with the following software is preferred:
Harvest
Monday.com
Google Suite and Gemini
Hootsuite
MuckRack
Mailchimp
Mention.com
Generative and Sensemaking AI tools
The Great Teammate Commitment: Responsibilities of Great Slice Teammates
Live out the Slice values when working with teammates and clients: Yes, And Energy; Copilot Attitude; Goal-Oriented Focus; and Always Learning.
Practice the 13 trust behaviors.
Consider teammates’ and clients’ communication styles and preferences.
Communicate about tasks, workload, and deadlines, and make sure task status is tracked to ensure trusted communication with teammates. Ask for help prioritizing tasks if needed.
Be open to new ideas, new possibilities, and change.
Come to meetings prepared to participate, focus, and contribute value and perspective.
Deliver high-quality work, and ask, if needed, for more information or other support to do so.
Speak up and share perspectives and expertise, and take a constructive, solutions-focused approach to interactions with teammates and clients.
Listen with the intent to understand.
Cheer on teammates and celebrate good work.
Job Type: Full-time
Pay: $45,000.00 – $50,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Work Location: Hybrid remote in Wilmington, DE 19801
Title: Office Manager
Company: Global Vacuum Systems
Location: Navasota, TX
