Overview
Office Manager Jobs in Bridgeport, CT at Mercy Learning Center
Full Job Description
Mercy Learning Center is seeking an enthusiastic and organized individual to join us as an Office Manager. In this key role, you will oversee the smooth operation of our office, ensuring administrative efficiency and providing essential support to our team. If you are passionate about creating positive work environments, have a keen attention to detail, and possess the skills necessary for office management, we invite you to apply for this opportunity to contribute to our mission of providing quality education and resources for adult women.
Responsibilities:
General Office Operations:
● Ensure the day-to-day smooth operation of the office, coordinating all aspects of office administration management.
● Implement and maintain office policies and procedures to enhance overall efficiency.
● Collaborate with team members to streamline office processes and identify areas for improvement.
Staff Support:
● Manages and executes employee onboarding process in its entirety including benefits, payroll processing, and organizational policies and procedures.
● Assist staff in understanding and navigating benefit programs, providing guidance and support as needed.
● Provide support to the receptionist in managing front desk operations, including answering phones, greeting visitors, and handling inquiries.
● Manage office supplies, ensuring adequate stock levels and timely replenishment to support staff needs.
Bookkeeping Support:
● Assist in accounts payable tasks, including invoice verification, coding, and processing for payment.
● Coordinate with vendors and suppliers to resolve billing discrepancies and ensure timely payment of invoices.
● In conjunction with the bookkeeper, maintain organized records of accounts payable transactions for audit and financial reporting purposes.
● In conjunction with the bookkeeper, facilitate the reimbursement process for staff expenses, ensuring timely and accurate reimbursement of approved expenses.
Facilities Management:
● Coordinate all fire and security inspections to ensure compliance with safety regulations.
● Manage service calls for HVAC, plumbing, electrical, and other maintenance needs to ensure prompt resolution of issues.
● Provide guidance and support to janitorial staff to ensure effective performance of duties, including cleaning, maintenance, and restocking supplies, to maintain cleanliness and hygiene standards throughout the facility.
● Maintain accurate records of facility maintenance activities, including service contracts, repair logs, and inspection reports.
● Ensure that fire extinguishers, emergency exits, and other safety equipment are in proper working condition and easily accessible.
Office Equipment Management:
● Maintain an inventory of all office equipment, including computers, printers, copiers, and fax machines, ensuring that all equipment is in proper working condition.
● Coordinate maintenance calls and repairs with vendors to address any issues with office equipment promptly.
● Provide training and support to staff on the use of office equipment and software applications.
● Conduct periodic assessments of office equipment needs and recommend upgrades or replacements as necessary.
● Maintain records of equipment purchases, repairs, and maintenance activities for accountability and budgeting purposes.
Event/Meeting/Activities Planning:
● Work closely with other departments to coordinate the logistics of all …
Title: Office Manager
Company: Mercy Learning Center
Location: Bridgeport, CT
Category:
