Overview
Office Manager Jobs in Newport Beach, CA at Advanced Mobile Payment Inc
Position Overview:
We are seeking a warm, organized, and dependable Receptionist/Office Assistant to join our team. This role is perfect for someone who is compassionate, professional, and confident in managing both front desk communication and behind-the-scenes operations that support our caregivers and clients.
Key Responsibilities: Communication & Front Desk Support
Answer incoming phone calls and respond to general inquiries from caregivers, clients, and families
Provide schedule updates, and check-in calls with clients to ensure satisfaction with care
Follow up with caregivers about shift reminders, updates, and concerns
Office Operations
Collect and organize timesheets, including checking the after-hours drop box
Maintain inventory of office supplies such as gloves, masks, and caregiver timesheets
Prepare and send client invoices via mail and email
Caregiver Onboarding & Support
Take in-person and phone caregiver applications
Make copies of required documentation (IDs, certificates, etc.)
Schedule caregiver orientation sessions and assist with badge creation
Ensure caregivers are clocking in/out using the Sandata app and provide support as needed
Qualifications:
Strong communication and organizational skills
Reliable, self-motivated, and able to work independently
Comfortable with basic office technology: email, copier/scanner, Google Calendar, etc.
Prior experience in a caregiving, healthcare, or administrative role is a plus
(English/Spanish or Portuguese) a plus, but not required
Job Type: Part-time
Pay: $17.00 – $19.00 per hour
Expected hours: 20 per week
Benefits:
401(k)
Flexible schedule
Referral program
Schedule:
Day shift
Work Location: In person
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Title: Office Manager
Company: Advanced Mobile Payment Inc
Location: Newport Beach, CA
