Overview
Office Manager Jobs in Chicago, IL at Metra
TITLE: Administrative Coordinator-Membership Services
REPORTS TO: Vice President of Membership Services
RESPONSIBILITIES: Provide key administrative support to the membership services department. Coordinate and organize department initiatives, provide liaison support to volunteers, staff and community members while providing quality administrative support in a timely, accurate, and appropriate manner to convey a positive Girl Scout image.
VALUES: Passion for the Girl Scout mission; positive attitude; strong work ethic; adaptable in changing environments.
SKILLS:
Customer service; ability to relate well to diverse staff and members
Effectively handle multiple priorities
Exhibit positive attitude; database management
Proficient in Microsoft Office programs; email applications, and a basic understanding/ability to learn council computer software
Experience with general office equipment
Written, verbal, and electronic communication skills; organizational skills; recordkeeping; administrative skills
Business ethics, ability to maintain confidential information; ability to anticipate needs; demonstrate proactive problem solving.
ACCOUNTABILITIES:
Provide administrative support to membership services department through responsibilities that include scheduling, coordinating and documenting of meetings, establishing and organizing files, creating purchase requests, coding invoices, managing department processes, data entry and data base management; printing large print projects; and supporting council efforts.
Supports department initiatives that impact girls, volunteers and staff.
Provide high level of customer service to staff, volunteers, and community members by answering questions, acting as a liaison for facilitators, processing reports, disseminating information, and responding to correspondence in a timely fashion.
Understand and operate within Girl Scout policies, standards, and procedures to provide an informal, value centered, educational experience to the membership while actively supporting the council’s Strategic Learning Initiative.
Support other council efforts as needed. This may include supporting the troop experience in the cookie program, supporting/attending council events or serving in a back-up role for another department when needed.
REQUIREMENTS:
Associates degree or equivalent work experience (2 years minimum experience in similar position).
Proficient in Computer Software such as Microsoft Office suite.
Ability to work a flexible work schedule including occasional evenings and weekends.
Strong communication and customer service skills (written and verbal)
Daily access to dependable transportation, valid driver’s license and insurance required.
Frequent bending, stretching, and kneeling.
Ability to lift and carry up to 35 lbs.
Must be able to withstand long periods of sitting and typing.
JOB CLASSIFICATION: Non-Exempt, Hourly
HOURS/SALARY: 35 hours a week, $19 per hour
The Girl Scouts of Ohio’s Heartland Council, Inc. is an equal opportunity employer. The Council will employ qualified individuals to fill job vacancies based on their experience, ability and aptitude.
Job Type: Full-time
Pay: $19.00 per hour
Expected hours: 35 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Work Location: In person
Title: Office Manager
Company: Metra
Location: Chicago, IL
