Overview
Office Manager Jobs in Van Meter, IA at PLS Investments, Inc.
Job Summary
Hours of Work: Monday – Friday 8:00am to 5:00pm.
Screening will begin ASAP and continue until the position(s) is filled.
Start date to be determined, but as soon as practicable after the hiring/interview process
Salary and Benefits: This is a full-time, benefited Classified 5 level position. Starting wage range: $18.41 – $20.82/hourly, depending upon experience.
Educational Benefits for the employees and dependents
Tuition Reimbursement
17 Paid Holiday/Closure Days
Three Paid Personal Days
Healthcare/Dental/Vision/Life Insurance
Generous Retirement Benefits – 14.62% Employer Paid/4% Employee Paid
Paid Vacation and Sick Leave
Onsite Childcare Center
Professional Development Opportunities
Job Summary:
The Administrative Assistant III is responsible for supporting the operational functions in the School of Arts & Sciences. This 12-month position supports the clerical, administrative, and operational functions of the department. This position performs administrative duties through knowledge of standard office procedures, office computer software as well as college, system, state, and federal regulations. This position is responsible for confidential documents, supporting the logistical and operational functions, maintaining supplies, budgeting support, and maintaining information for college, state, and federal reporting. This position actively supports students, managers, instructors, and staff.
Other tasks may be assigned based on contemporary institutional need.
Principal Responsibilities and Results, KSA’s
ESSENTIAL FUNCTIONS: – this position non-exempt and is eligible for compensatory or overtime pay provisions of the FLSA. This listing of essential duties is not all-inclusive, but representative, other duties may be assigned).
Provide administrative and operational support to Dean, Coordinators, Directors, Faculty, students, and staff by addressing inquiries, resolving issues, coordinating administrative support functions, and facilitating access to college resources.
Manage budgeting records and reconcile expenditures by maintaining accurate financial documentation, tracking expenditures, and supporting procurement processes.
Facilitate efficient course scheduling and registration by maintaining accurate course records, coordinating with staff and faculty, and ensuring timely updates to course and schedule information.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge
Administrative – Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology.
Budget Control – Knowledge of budget control methods, policies, and procedures.
Computers – Knowledge of operation of computers.
Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Inventory Control – Knowledge of inventory control principles and methods.
Office Procedures – Knowledge of office procedures and of spelling, grammar, punctuation and arithmetic.
Records Administration – Knowledge of records administration and maintenance techniques and procedures.
Regulatory Compliance – Understanding of confidentiality requirements in higher education (FERPA).
Skills
Active Listening – giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Communication – Strong verbal and written communication skills, including the capacity to convey complex information clearly.
Computer Software – proficient in computer-based training software, Microsoft Office Suite, Microsoft Outlook, Microsoft Teams, Adobe Acrobat Pro, Smartsheet/Cognito Forms, and other relevant software applications to effectively complete job tasks.
Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Data Entry – Entering information or updating records in a database or computer system with minimal errors.
De-escalation – Use of communication techniques, empathy, and situational awareness to reduce tension, defuse conflict, and promote a calm and constructive resolution.
Document Editing – Editing documents for correct spelling and grammar.
Interpersonal Skills – Ability to interact effectively with others, build relationships, and manage interpersonal dynamics.
Records Management – Proficient in organizing, updating, and maintaining accurate records in both physical and digital formats. Skilled in using records management software and tools to ensure easy access and security of information.
Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Organization – Ability to organize tasks, resources, and workflows efficiently.
Social Perceptiveness – Being aware of others’ reactions and understanding why they react as they do.
Teamwork and Collaboration – Ability to work effectively as part of a team, contributing to group goals and fostering a collaborative environment.
Time Management – Managing one’s own time and the time of others.
Troubleshooting – Determining causes of operating errors and deciding what to do about it.
Abilities
Attention to Detail – The ability to observe, analyze, and comprehend even the most minute aspects of a task or situation.
Communication – The ability to effectively express your thoughts, ideas, and messages to diverse people in oral and written form. Public speaking skills and ability to write/edit emails, letters, and technical reports.
Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
Emotional Intelligence – Ability to manage both your own emotions and understand the emotions of people around you.
Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Originality – The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
Professionalism – Capable of representing the organization in a professional manner, adapting to various situations with maturity, and always maintaining confidentiality and discretion.
Records Maintenance – Accurately prepare and maintain records, files, and reports, including records of materials, supplies, time, and work performed.
Time Sharing – The ability to shift back and forth between two or more activities or sources of information.
PHYSICAL DEMANDS:
There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations
While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities
There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor
An employee must have the ability to lift and/or move up to 10 pounds.
Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus
The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well
The noise level in the work environment is usually moderate; however, there may be instances of somewhat loud environments.
NOTE: This position description is a general description; it is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of the College are expected to perform other tasks as assigned by their respective supervisor/manager regardless of job title or routine job duties.
Education and Experience Requirements
Minimum Qualifications:
High School Diploma or Equivalent
Four years of experience in customer service or administrative support roles in an office environment.
Preferred Qualifications:
Two years of experience with information management systems/software and data entry.
An Associate’s Degree or higher from an accredited college or university.
Notes
If you are selected for the position, your appointment is contingent upon successful completion of a background check. LCCC reserves the right to end this employment agreement should the results of your background investigation not be successful.
LCCC DOES NOT SPONSOR H1B VISAS.
Equal Opportunity Employer
Laramie County Community College is an equal opportunity educational institution and does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, or veteran status in admission or access to, or treatment or employment in, its educational programs or activities.
http://lccc.wy.edu/
http://www.lccc.wy.edu/about/humanresources
The mission of Laramie County Community College is to transform our students’ lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming. Our core values include Passion, Authenticity, and the Desire to Make a Difference.
Title: Office Manager
Company: PLS Investments, Inc.
Location: Van Meter, IA
