Overview
Office Manager Jobs in Jenks, OK at CDA
Description
The Department of Public Works Storm Water Division is current seeking an Administrative Assistant I position that will include general administrative services for over 100 professional engineering, environmental, and operational staff. This position’s focus will be customer service, handling incoming phone calls and mail, updating SOPs and Division manuals and managing the Division’s work management system. The candidate will also assist the other administrative staff with payroll, benefits, FMLA, worker’s compensation, and hiring paperwork.
The Department of Public Works builds, maintains, and operates the physical facilities that support and enhance the lives of Norfolk’s citizens, businesses and visitors, including the City’s Storm Water System, Street Network and Waste Management and Recycling Systems. The Department is comprised of 8 divisions that function collectively to make your commute safe and efficient, your neighborhood more attractive, and the streets and sidewalks clean and well-maintained.
Departmental Hiring Salary Range: $41,775 – $43,864
Essential Functions
Essential functions include but are not limited to:
Provides administrative assistance by conducting research, developing related correspondence, processing, and maintaining records, collecting data, composing correspondence and reports, filing, and assisting with other standard clerical duties.
Manage and assist with our work management system, entering work requests and work orders, following up on citizen requests, and responding to citizen with information about their request.
Run reports from our work management system and provide performance analysis to Business Manager.
Assist with modifications and adjustments to our work management system.
Schedules meetings and appointments, establishes agendas and other supporting documentation for meetings, and documenting meeting minutes.
Assist with training arrangements.
Answers and directs telephone inquiries from both internal and external customers. Operates a telephone switch board and dispatches requests. Sends and receives e-mail messages or letters. Greets visitors and represents the organization in a professional manner.
Assists with recruitment by preparing advertisements for open positions, monitors vacancies, schedules appointments, participates in interview processes, performs reference checks, and completes written recommendations.
Assists with procurement and financial duties.
Assist other administrative staff with projects that benefit the Division.
Must be able to make general mathematical computations.
Assists with long range planning and formulation of goals and objectives and aiding in the development of policies, procedures, manuals, and plans.
Monitors the facility and equipment maintenance by coordinating work orders for minor repairs.
Serves on various committees.
Operates computer, calculator, copy machine, facsimile machine, and multi-line telephone. Must have good Microsoft office suite skills including access, excel and word. Strong typing skills, minimum 45 words per minute.
Requires the ability to follow verbal and written instructions. Requires normal hearing and vision. Work will require long hours in front of a computer screen. Must be able to stand, bend, lift, reach and stoop in order to maintain files.
Must be able to work assigned shifts during emergency situations. Performs emergency weather recovery by providing clerical and administrative support to operational staff.
Valid driver’s license required.
Education/Experience
Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency.
One year of general office work experience. A bachelor’s degree or above may substitute work experience (as approved by the department).
Preferred candidate will have experience with customer service, office management, human resources, and budget management.
Additional Information & Requirements
Preferred License(s) and/or Certification(s): Must possess a valid Driver’s License.
Work Hours: Monday – Friday 7:00 am to 3:30 pm; 40 hours per week every week; This position may require the candidate to respond to after-hour emergencies.
Signing Bonus: This position is eligible for a one-time $5000 sign on bonus.
Title: Office Manager
Company: CDA
Location: Jenks, OK
