Overview
Office Manager Jobs in Cairo, Cairo, Egypt at Eaton
Title: Office Manager
Company: Eaton
Location: Cairo, Cairo, Egypt
For our office in Cairo we are looking for an Office Manager who will oversee staff, implement procedures, maintain administrative systems, and work closely with Egypt & regional team to support with day-to-day requests. The role also closely interacts with other departments such as human resources, finance, procurement, & Legal. The Office manager will ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Role Overview And Responsibilities
Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Purchasing Required items for business or client meetings
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Reception:
Professional and efficient management of visitors, customers.
Telephone calls, messages, faxes and distribution, both board and Call Center process.
Couriers and mail – process, distribution and reports.
General reception records for meeting rooms, canteen, equipment, etc.
Updates and distribution of contact lists – UAE and ME.
Administrative:
Business Cards for Middle East Personnel
NIP & UAE offices – Stationery Supplies, Pantry Supplies, Covid-19 supplies reporting, inventory, requisitions, orders, receipting. Follow up with Finance and Supply Chain.
Events Support – Set-up in Training Room & other internal company events
Maintaining records, reports of Covid-19 cases, reporting to local Authorities
General office management support.
Contractor & Security Management support
ID badges and record/track for Employees/Vendors/Contractors.
Security Guard – Records, formats, visitor coordination
Contractors – Documentation follow up, facility access
EHS Support : First Aid training and support on all EHS processes implemented for the facility.
Facility Management Support: Facility Maintenance issues reporting and follow up pending works with contractors and security.
Leave cover & Travel Coordinator/Administrator
General responsibilities:
Perform duties efficiently in a fast-paced environment with minimal supervision or assistance.
Maintain all relevant records and performs all duties in a professional and well-organized manner. With clear focus on detail and confidentiality.
Maintain a cooperative working relationship with all other Eaton departments, focusing on providing a high level of customer satisfaction both internally and externally.
Performs all job functions with adherence to Eaton’s Philosophy and Values
Qualifications
4+ years’ experience in a receptionist/administrative support role – …
