Overview
Office Manager Jobs in Chicago, IL at Atlas
Connecting the Pieces is seeking an Administrative Coordinator.
About Connecting the Pieces:
Connecting the Pieces serves as one of Pennsylvania’s most respected, educationally based service providers. CTP works with top professionals and has built an impressive record of quality and support.
Connecting the Pieces delivers interventions that improves the lives of learners with special education needs and their families while working collaboratively with the school team. We offer comprehensive services to students who present with challenging behaviors and educational need. CTP provides individual attention to each student we serve while bringing all those working with the student together to ensure a collaborative effort in helping the student reach their fullest potential.
Department: Student Services
Reports to: Director of Student Services
Responsibilities:
Manage all aspects of a student caseload
Ensure students receive their Related Services as outlined in their Individualized Education Program (IEP)
Initiate, monitor, update, and ensure the completion and documentation of services for existing and new students
Track the service delivery of providers assigned to students within caseload
Respond to and problem solve all issues related to the delivery of services to students on caseload
Job Duties:
Communicate and document key information relating to students’ services to appropriate CTP staff, providers, and school representatives
Accurately track the utilization of authorized student related services
Ensure all service/provider related documents, spreadsheets and trackers are kept up to date
Document all service issues and exceptions in a timely manner and in sufficient detail
Monitor provider and client attendance, absenteeism and cancellations
Provide exceptional customer service and support to staff, providers, and schools
Proactively resolve problems and issues
Participate in provider and peer audits
Assist in student referral life cycle
Assist the Student Services, Payroll and Billing teams with ensuring that contractors submit appropriate documentation of services provided
Ensure strong contractor relationships
Assist the Student Services team in the reconciliation of client service discrepancies
Proactively demonstrate commitment to and support of team activities, projects, assignments, and responsibilities
Participate in team and organization meetings, events, in-services, and trainings
Fill in for other service coordinators in their absence
Other duties as assigned
Qualifications/Characteristics:
Extreme attention to detail
Strong ability to multi-task and operate in situations with regularly changing priorities
Exceptional time management skills
Excellent interpersonal skills, both written and verbal
Ability to build and maintain good relationships with various groups of people both internal and external to CTP
Outstanding ability to prioritize daily tasks and responsibilities
Demonstrated working knowledge of MS Applications, especially MS Excel
Collaborative, team player who can also work independently
Ability to learn and retain new tasks, systems, and processes quickly
Ability to excel in a fast-paced environment
Ability to solve problems and tackle issues to their resolution
Associate’s degree preferred
Previous experience in a coordination position preferred
Benefits of working for CTP:
Work schedule generally 8:30am to 5:00pm (some after hour work availability required during high peak season)
Competitive Pay
Simple IRA, Medical and AFLAC
Paid Holidays
Working with a great team
Current hybrid work environment
Access to professionals that are top of their field
Salary: $38,000-$40,000 annually
Connecting the Pieces is an equal employment opportunity provider. We are committed to a policy of nondiscrimination and equal opportunity in relation to the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law
Job Type: Full-time
Pay: $38,000.00 – $40,000.00 per year
Benefits:
401(k) matching
Dental insurance
Health insurance
Paid time off
Professional development assistance
Vision insurance
Schedule:
Day shift
Monday to Friday
Application Question(s):
Please provide your personal email for correspondence purposes
Work Location: Hybrid remote in Wayne, PA 19087
Show more
Title: Office Manager
Company: Atlas
Location: Chicago, IL
