Overview
Office Manager Jobs in Washington, DC at Afiniti
Company: Hedge Fund and Family Office
Position: Administrative Assistant
Location: Midtown Manhattan – 4 to 5 days in the office, up to 1 day remote
Hours: 8:30am-6pm; weekly OT
Degree Required: Bachelor’s degree required. (Business related preferred)
Responsibilities:
Provide administrative support to all teams including c-suite
Schedule meetings, organize documentation, send packages, assist with invoice management, coordinate travel, manage apostille and messenger services
Act as point person for building or service requests
Vendor COI management, building maintenance requests, organize housekeeping/cleaning coverage while Housekeeper is out
Manage guests through group calendar
Enter names into building visitor portal, handle meeting meals (if needed), greet guests, make coffee drinks [can be trained to work Slayer espresso machine if no barista experience] 🙂
Organize company lunch group orders (once per week)
Manage month-end Amex reconciliation for HR and Admin departments
Light invoice management, coordinating with accounting team for gathering documents and approvals
Assist HR with recruiting management (organize resumes, schedule meetings, travel, etc.)
Work closely with HR to upkeep internal Wiki and BambooHR.
Work closely with Chief Operating Officer to perform Investor Relations admin work (high-level professional communication with investors, assist with monthly performance estimates, general digital document organization, etc.)
Maintain our internal vendor management software (make sure information is relevant, contracts are current, etc.)
Coordinate with Office Housekeeper with ordering kitchen/copy room supplies. Oversight to include checking and replenishing fruit, snacks, beverages and office supplies and making sure office stays tidy.
Work with IT department and landlord regarding building/space/technology/HVAC issues
Assist Chief of Staff/HR with event planning and ad hoc projects
Requirements:
Proficiency in Microsoft Office Suite (Word and Excel a must)
3-5 years of administrative experience
Ability to manage multiple tasks and meet deadlines
Strong communication skills
Ability to work both independently and with direction
Preferred Qualities:
Exceptional organizational and time management skills
Professional demeanor with a can-do, proactive attitude
Intellectually curious
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Title: Office Manager
Company: Afiniti
Location: Washington, DC
