Overview
Office Manager Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at Presight
Title: Office Manager
Company: Presight
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
OverviewThe OpportunityPresight is looking for an energetic and pro-active Office Manager. The Office Manager will work closely with internal teams (including Team Coordinators, Executive Assistants, Reception, Human Capital, Finance, Clients & Markets and Admin) and external vendors to support efficient operations. The Office Manager will manage various office services whilst ensuring best practices are implemented consistently across all Abu Dhabi offices.
About PresightPresight, an ADX-listed public company limited by shares whose majority shareholder is Abu Dhabi company G42, is the region’s leading big data analytics company powered by Artificial Intelligence (“AI”). It combines big data, analytics, and AI expertise to serve every sector, of every scale, to create business and positive societal impact. With its world-class computer vision, AI and omni-analytics platform as its engine, Presight leverages all-source data to support insight-driven decision making that shapes policy and creates safer, healthier, happier, and more sustainable societies.
Responsibilities
Responsible for facilities management entailing office announcements, guest management, office equipment and supplies, pantry supplies, security management, welcoming new joiners, etc.
Maintain a strong customer-service attitude while addressing inquiries, resolving issues, and assisting visitors, ensuring exceptional service delivery at all times.
To liaise and resolute with building management on any issues related to repairs, facilities, security, workplace safety, vendor management, cleaning, parking, visitor access etc.
Identify gaps in operational processes and resolve them expediently to ensure optimal business-as-usual operations.
Seeing through the procurement and payments of goods and services as required.
Manage petty cash.
Ensure the physical security of the office through regular inspections, procurement of related-equipment or services and collaboration with contractors when required.
Support with and organize planning in-house or off-site activities like townhalls, celebrations, and conferences; to enhance employee engagement or for other business purposes.
Draft, update, and enforce Standard Operating Procedures for business operations (security processes, meeting management, office administration, procurement matters, crisis management, etc.)
Manage the Reception area and team members, including overseeing vendor relationships, procurement of office supplies, courier services, and other routine office needs (e.g. coordinating room reservations and catering/ refreshments).
Oversee translation and printing services, when required.
Build and maintain office policies and procedures, including security and health and safety.
Manage office filing and storage spaces whilst ensuring security, integrity and confidentiality of data.
Introduce new initiatives to enhance a paperless and sustainable environment.
Adhere to the highest degree of professional standards and strict confidentiality in matters that require discretion.
Respond to various requests and inquiries from employees.
Prepare and send communications in relation to office and facility information, policies and procedures.
Create monthly reports on operational activity and project updates.
Support with new joiner orientation and exit procedures.
Provide ad-hoc support for executives.
Comply with QHSE (Quality Health Safety and Environment), Business Continuity, Information Security, Priva…
