Overview
Office Manager Jobs in Nashville – Tennessee – USA at Stallion Infrastructure Services
Position: Office Manager – Nashville
Job Description
Responsible for all office related issues including: manages front desk,
communication
and meeting organization, facility maintenance, event planning, budgeting and expense tracking, and administrative activities by performing the following duties:
Role Priorities /
Responsibilities:
Routes incoming mail and prepares outgoing mail and correspondence, including e-mail and faxes
Greets visitors and answers and/or screens telephone calls
Manages office supplies, equipment, and facilities including budgeting, ordering, and stocking
Assists in budget planning and expense tracking
Processes invoices and manages financial records
Monitors office expenses and recommends cost-saving measures
Reconcile and prepare monthly expense reports and company credit card accounts
Prepare check requests as needed
Facilitatescommunicationwithin the office and between regional offices
Prepares reports and presentations as needed
Organizes and maintains file system, and files correspondence and other records
Plans and coordinates office events and meetings including office lunches and celebrations
Maintains office facilities including coordinating maintenance and repairs as needed and ensuring a clean and organized office environment.
Arranges and coordinates travel schedules and reservations
Conducts research, and compiles data, and types up statistical reports
Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings as needed
Prepares and initiates company workflow e-forms and other requests
Handles special and non-routine projects as assigned and assists other executive officers as assigned
Essential Knowledge, Skills, and Abilities:
Proven experience in office management or similar role
Familiarity with budgeting and financial management
Strong verbalcommunicationand interpersonal skills
Ability to write routine reports and correspondence
Is detailed-oriented and drives for results
Ability to successfully navigate in an environment with competing priorities, able to multi-task successfully
Is customer-oriented in delivery of services
Proficiency in Microsoft Office Suite applications and advanced in MS Word processing
Education
or Certification required (if applicable):
Five years related experience and/or training; or equivalent combination ofeducationand experience
Stallion is a drug free workplace and a criminal background screen and drug and alcohol screen is required
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Title: Office Manager
Company: Stallion Infrastructure Services
Location: Nashville – Tennessee – USA
Category: Administrative/Clerical, Management
