Overview
Office Manager Jobs in Newark, NJ at MPTCS
Full Job Description
MISSION:
The mission of Marion P. Thomas Charter School is to build culturally rich, transformative educational spaces that cultivate successful, lifelong innovators who use their passions, character, and intellect to better themselves, the greater Newark community, and the world beyond.
WHO YOU ARE:
The Office Manager will be responsible for the smooth and efficient operation of the elementary school administrative office. Provide administrative assistance to the Principal, administrators, office, and school staff and students by managing the school’s financial records and transactions through the use of district information technology systems, answering/screening phone calls, preparing correspondence and other written communication, receiving and responding to inquiries and requests, coordinating meetings and events, supervising office staff, performing various personnel management functions, managing crisis situations, handling confidential information and other related duties.
Do you have what it takes?
Education and Experience:
Bachelor’s Degree. Applicants who do not possess the required education may substitute additional professional experience on a year-for-year basis with one year of such experience being equal to 30 semester-hour credits. OR
Six years of administrative office experience.
High proficiency in Google Office products.
Experience learning and mastering new computer programs.
THE ROLE:
Manage a school office and provide administrative support to the School Principal as required.
Explain district procedures to parents, teachers, classified employees, and the public.
Provide training, assign, and monitor the work of staff, student helpers, and volunteers.
Maintain and troubleshoot office equipment as necessary.
Establish and maintain confidential files.
Independently respond to routine letters, emails, and general correspondence.
Responsible for performing and/or delegating correct record keeping of student enrollment preparation and/or maintenance of the confidential student folder and all required records contained therein, verification of enrollment and health eligibility, and transfer or release of documentation.
Maintain and update student and staff emergency information, i.e. emergency cards, computer data, and disaster preparedness;
Maintain student attendance records, including preparation and verification of daily student attendance, entering enrollment information into the attendance system, and preparing required attendance reports on a daily, weekly, and monthly basis;
Monitor the various school budgets.
Maintain certificated and classified employee time reports and attendance records, utilizing the District absence reporting system;.
Issue and retrieve keys and class packets to/from substitute teachers, and orientate substitutes
regarding their assignments.
Prepare transportation requests, calendars, and answer questions about field trip activities.
Maintain information on and answer questions regarding specific school programs, fundraisers, and after-school activities
Compose school wide communications, correspondence, and a variety of bulletins, newsletters, memos, emails, requisitions, forms and update the school master calendars.
Performs other duties as assigned
Salary range: $47,300 – $58,000
Term of Employment: 12 Months
Union: MPTEA
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Title: Office Manager
Company: MPTCS
Location: Newark, NJ
Category:
