Overview
Office Manager Jobs in Lorton – Virginia – USA at Alutiiq
Taxable Entity
ALUTIIQ INFORMATION MANAGEMENT LLC
Job Title
Office Manager
Location
VA Lorton IMAP – Lorton, VA 22079 US (Primary)
Category
Administrative Support
Job Type
Full-time
Typical Pay/Range
$75,000 – $85,000 depending on experience
Education
High School Diploma or GED
Travel
None
Security Clearance Required
Secret
POSITION OVERVIEW AND PRIMARY DUTIES AND
RESPONSIBILITIES(ESSENTIAL FUNCTIONS):
The Office Manager is responsible for a multitude of tasks that require organizing and coordinating administration duties and office procedures. This role will provide strong, reliable support for operations by creating and implementing procedures and communicating effectively with personnel and should excel in organizational skills and to keep the company succeeding. The ideal candidate will have a naturalflexibilityin handling day-to-day routines as well as short notice adjustments, help to create and maintain general administration, and special projects requiring quantitative andanalytical skills, and the ability to be a self-starter.
The majority of work is performed in compliance with Alutiiq Corporate and Department of State (DoS) operating policies and procedures. Under general supervision, incumbents are responsible for assisting management in either the day-to-day operations. Below is a brief description (not limited to) of the roles and responsibilities:
Role and
Responsibilities
• Responsible for assisting with all functions from cradle to grave of the onboarding and our. processing of personnel through Alutiiq corporate, DoS (OBO) and IMAPleadership.
• Establish and maintain personnel files for all IMAP employees (i.e. Employee certifications, etc.)
• Schedule and monitor all DoS and Corporate Training on a recurring basis for all IMAP personnel.
• Maintain update, distribute recurring reports, schedules, and memos (i.e. contact roaster)
• Serves as main point of contact to assist IMAP PMO staff in monitoring access control status and office problem resolutions (i.e. email lockouts, building access, etc.).
• Establish and maintain contractual documentation, presentations, organizational charts, and reporting on a weekly, bi-weekly and monthly basis.
• Draft and distribute meeting minutes on an as needed basis.
• Organize and maintain all office shared drives, mailboxes, and software systems.
• Help with developing and implementing administrative systems and/or processes.
• Coordinates appointments and schedules and manages staff and contract calendars.
• Manages and monitors filing systems and office supplies, maintains IT infrastructure, and keeps inventory of orders.
• Plans all in-house or off-site activities for IMAP as needed.
• Keeps management informed by reviewing and analyzing special reports, projects, summarizing information and identifying trends.
• Ensure timely and accurate customer service andcommunication.
• Other duties as assigned to support management and the IMAP contract.
Deliverables (Not limited to):
1. Contact Roster
2. Weekly Updates
3. Meeting Minutes
4. Building Supplies
5. Status Reports for Onboarding/Out Processing
6. Personnel Files
REQUIRED QUALIFICATIONS AND
EXPERIENCE:
• High School Diploma;
• 2 to 4 years of corporate level experience as an administrative assistant or office manager (or equivalent role);
• Must have a good understanding and ability to use Microsoft Office Suites (i.e Excel, Teams);
…
Title: Office Manager
Company: Alutiiq
Location: Lorton – Virginia – USA
Category: Administrative/Clerical, Management
