Overview
Office Manager Jobs in Phoenix, AZ at Gonzalez Asphalt Inc & Gonzalez Construction
Full Job Description
Overview:
We are seeking a highly experienced and organized Office Manager to join our dynamic team in the construction industry. You will play a pivotal role in ensuring the smooth operation of our office, providing efficient support to staff and project managers, and maintaining accurate records. With at least 6 years of experience in a construction setting, you possess a deep understanding of the industry’s demands and are adept at handling multiple tasks simultaneously.
Responsibilities:
Administrative Support:
Manage office systems and procedures, including filing, scheduling, and communication.
Oversee office supplies and equipment, ensuring timely procurement and maintenance.
Coordinate travel arrangements, meetings, and events for staff and project managers.
Provide administrative support to executives and project managers.
Financial Management:
Process accounts payable and receivable, ensuring accurate and timely payments.
Assist with payroll preparation and processing.
Manage petty cash and office budgets.
Prepare financial reports as needed.
Project Support:
Maintain project files and documentation, including contracts, permits, and invoices.
Generate and distribute project reports to stakeholders.
Assist with project scheduling and tracking, ensuring deadlines are met.
Coordinate communication between project managers and subcontractors.
Human Resources:
Assist with recruitment and onboarding of new employees.
Maintain employee files and records.
Manage employee benefits and payroll deductions.
Coordinate office policies and procedures.
Additional Responsibilities:
Stay informed about industry trends and regulations.
Identify and implement process improvements for efficiency and productivity.
Support other departments as needed.
Requirements:
Minimum of 6 years of experience as an Office Manager in the construction industry.
Strong understanding of construction industry terms, processes, and regulations.
Excellent organizational, time management, and multitasking skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong problem-solving and analytical skills.
Excellent communication, interpersonal, and customer service skills.
Ability to work independently and as part of a team.
Detail-oriented and highly organized with a strong sense of accuracy.
Ability to handle confidential information discreetly.
Construction software experience (e.g., Foundation Software) a plus.
Payroll software experience (e.g., ADP) a plus.
Medical, Dental, Vision and Supplemental benefits eligible after 2 full months of service
401(k) with Employer match, eligible after 2 full months of service
This is an On-Site, Full-Time position that pays $65,000-$75,000 based on experience, including great benefits. The schedule is Monday-Friday 7AM-4PM.
Title: Office Manager
Company: Gonzalez Asphalt Inc & Gonzalez Construction
Location: Phoenix, AZ
Category:
