Overview
Office Manager Jobs in St. Louis, Missouri, USA at Sharper Vision Counseling Services, LLC
Location: St. Louis
Sharper Vision Counseling Services, LLC St Louis, MO
2 days ago Be among the first 25 applicants
Sharper Vision Counseling Services, LLC provided pay range
This range is provided by Sharper Vision Counseling Services, LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$20.00/hr – $23.00/hr
Job Overview
Sharper Vision Counseling Services is seeking an organized, proactive, and empathetic Office Manager to oversee the daily administrative operations of our therapy center. The ideal candidate will ensure the smooth functioning of office activities, manage staff schedules, and provide exceptional support to clients and therapists. This role requires a balance of operational efficiency and compassionate communication, aligning with our mission to create a welcoming and supportive environment for mental health care.
Key Responsibilities
Office Operations
Oversee day-to-day office operations to ensure smooth workflow.
Manage office supplies, equipment, and facility maintenance, coordinating with vendors as necessary.
Maintain compliance with health, safety, and privacy regulations (e.g., HIPAA).
Update and enforce office policies and procedures.
Administrative Support
Handle client inquiries via phone, email, or in person, ensuring a warm and professional demeanor.
Manage client records, appointments, and billing using practice management software.
Oversee insurance claims processing and follow-ups, ensuring timely reimbursements.
Prepare and manage documentation, reports, and correspondence.
Staff Management
Coordinate therapist schedules and ensure calendar optimization.
Supervise administrative staff and delegate tasks effectively.
Assist in onboarding new employees and coordinating staff training.
Organize team meetings and maintain effective internal communication.
Financial Management
Monitor office budgets, including tracking expenses and revenues.
Manage payroll and ensure timely submission of timesheets.
Assist with financial reporting and forecasting.
Client Experience
Foster a welcoming and supportive environment for clients and their families.
Address client concerns and resolve issues with sensitivity and efficiency.
Support community outreach efforts to promote the center’s services.
Qualifications
Required:
Proven experience in office management, preferably in a healthcare or therapy setting.
Excellent organizational and multitasking skills.
Strong interpersonal and communication skills.
Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace) and practice management tools.
Knowledge of HIPAA regulations and insurance billing processes.
Preferred:
Associate’s or Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
Experience working in a mental health or therapy-focused environment.
Familiarity with electronic health records (EHR) systems.
Key Attributes
Empathy and professionalism in interactions with clients and staff.
Problem-solving mindset with attention to detail.
Ability to manage sensitive and confidential information.
Flexibility to adapt to a dynamic and growing environment.
Benefits
Competitive salary based on experience.
Paid time off (PTO) and holidays as applicable.
Professional development opportunities.
A positive and collaborative workplace culture.
To Apply:
Please submit your resume and a cover letter detailing your qualifications and interest in the role to tracieparnel Applications will be reviewed on a rolling basis.
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Title: Office Manager
Company: Sharper Vision Counseling Services, LLC
Location: St. Louis, Missouri, USA
Category: Administrative/Clerical, Healthcare
