Overview
Office Manager Jobs in Minneapolis, MN at Jellycat
Be The Difference Begins with Great People.
Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.
We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.
We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.
This Administrative Assistant role provides administrative support to a grant funded program within Mission and Ministry. This position will perform a variety of responsibilities to facilitate day-to-day operations, including program planning, budget administration, and personnel coordination. This Administrative Assistant role interacts with both external and internal constituents, resolving routine and non-routine issues. This role provides advanced administrative support to senior leadership positions or departments, communicating with executives, faculty, staff, and vendors.
This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.
Duties and Responsibilities
1. Serve as a member of the planning team, assisting with the planning and execution of events, securing venues, assisting in event promotions through various media, shopping for and transporting supplies and refreshments to venues, and providing for the needs of the participants (handouts, materials, refreshments, etc.). Schedule meetings as appropriate.
2. Responsible for tracking the budget, including expenditure, using Marquette financial systems. May be required to create and submit appropriate salary authorizations. Develop the annual budget report in conjunction with the supervisor, the comptroller, and the Office of Research and Sponsored Programs.
3. Assist in creating printed and electronic publicity materials, as needed. Provide organizational support for conferences, meetings and retreats. Order and purchase supplies as needed. Following the university’s policies, process speaker/venue contracts and payments. Assist with the creation and editing of the annual reports, as needed. Manage digital files in the Companions in Ministry SharePoint folder.
4. Serve as a contact person for individual pastors, Marquette University partners and staff members, community partners, and denominational leadership across Christian churches, as needed.
5. Develop and maintain the project website and maintain social media platforms.
6. Serve as a liaison with retreat facilities. Attend and provide administrative support at two to three retreats per year. Each retreat involves two or three consecutive days at a retreat center including overnight stays.
Required Knowledge, Skills and Abilities
High school diploma or GED
A minimum of 2 years of experience in a similar administrative type of position
Solid understanding of Microsoft Software, i.e. Word; Excel; SharePoint, and PowerPoint
Additional computer skills in creating/maintaining databases in Excel or CRM tool, using Doodle or other scheduling programs
Experience in or ability to learn Marquette Financial System (MFS)
Basic on-line publishing skills or willingness to learn; ability to learn webpage construction and maintenance using Marquette’s system
Basic skills in using Mailchimp for promotional emails, or ability to learn
Excellent written and oral communication skills
Experience working with the public
Preferred Knowledge, Skills and Abilities
Experience in or familiarity with Christian faith-based organizations.
Ability to create promotional materials (digital and print).
Ability to manage social media accounts (Facebook, Instagram, LinkedIn)
Department Mission & Ministry Posting Date 04/03/2025 Closing Date Special Instructions to Applicants EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Required Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
References
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Title: Office Manager
Company: Jellycat
Location: Minneapolis, MN
