Overview
Office Manager Jobs in Waterbury, CT at iSmile Orthodontics
About the Role
This is a critical support role focused on enabling our partners to lead, manage, and grow the firm effectively. You’ll be the go-to person for everything from calendar and meeting coordination to document preparation and internal follow-up. It’s part gatekeeper, part air traffic control, and part trusted advisor — all rolled into one. This role is 90% business-focused, with approximately 10% involving personal assistance.
This role is best suited for someone who thrives on keeping things running smoothly, stays calm under pressure, and takes ownership of the details others overlook. You’ll support the firm’s leaders, including its visionary leader at a law firm known for its values, results, and excellent culture; all while having a direct impact on the firm’s effectiveness
Our Culture & Values
At Schneider Buchel, we’re serious about excellence—but we don’t take ourselves too seriously. We bring high standards, sharp minds, and strong values to the table every day. Our team delivers best-in-class legal work with precision, urgency, and a relentless focus on client service. We lead in our market because we set the bar higher for quality, responsiveness, and results. We’re a firm that works hard, celebrates wins, supports one another, and never settles for “good enough.” If you thrive in a fast-paced, detail-oriented environment and take pride in being the calm, steady hand behind the scenes, apply today
Compensation:
$65,000 +/- DOE
Responsibilities:
Executive & Administrative Support
Manage complex calendars, meetings, and appointments for both partners
Coordinate internal and external meetings, including prep materials, agendas, and action items
Handle travel bookings & expense reimbursements
Draft, review, and format documents, emails, and presentations with a high degree of professionalism
Communication
Serve as liaison between partners and internal teams, ensuring follow-up on key tasks and deadlines
Serve as liaison between the partners and clients, vendors, and external stakeholders
Maintain organized physical and digital filing systems
Track and manage to-do lists, legal filing deadlines, and administrative workflows
Ensure timely communication and high responsiveness on behalf of the partners
Office & Team Coordination
Support general office management tasks and help maintain a productive environment
Assist with the onboarding of new staff and coordination with HR or vendors as needed
Handle confidential information with discretion and professionalism
Schedule personal appointments, reservations, or travel as requested.
Coordinate with vendors for personal matters (e.g., home services, deliveries)
Manage certain personal logistics that may impact work schedules.
Qualifications:
Minimum 5 years of experience in an executive assistant or senior administrative role
Outstanding organization and time management skills — you’re known for keeping others on track
Excellent written and verbal communication skills
Comfortable with Microsoft Office, email/calendar platforms, and modern file management tools
Strong attention to detail, reliability ,and follow-through
Proactive, resourceful, and quick to anticipate needs or spot issues
Composed under pressure and skilled at juggling multiple priorities
Legal or professional services experience is a plus, but not required
Loyal and able to keep confidentiality
About Company
We’re a fast-growing law firm focused on community associations, real estate, and commercial litigation, serving primarily HOAs, condos, and co-ops across New York. As we grow, our two partners are seeking an experienced, proactive administrative professional to help them stay focused, organized, and operating at peak efficiency. Enjoy the benefits of the on-site gym, café, and outdoor rooftop as the firm is in a unique office building.
Competitive Salary: Compensation is commensurate with experience
Health Benefits Contribution: Enjoy the firm’s health plan with our contribution
Profit-Sharing Plan: Share in the firm’s success
401(k) Plan: plan for your future with our 401(k) offering
Bonus Opportunity: Be rewarded for your actual contributions
Free access to the on-site gym at the firm’s building
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Title: Office Manager
Company: iSmile Orthodontics
Location: Waterbury, CT
