Overview
Office Manager Jobs in Redwood Valley, CA at Arrow Fencing
Application Procedure:
Qualified applicants submit a cover letter, detailed resume, and form AO78 via e-mail (as a single PDF) to: [email protected] The AO78 Federal Judicial Branch Application for Employment can be obtained from the Fifth Circuit’s Website, www.ca5.uscourts.gov.
Job Overview
The Office of the Circuit Executive for the U.S. Fifth Judicial Circuit is accepting applications for the position of Administrative Coordinator. The Fifth Circuit is composed of the federal courts in Texas, Louisiana, and Mississippi and is the second largest circuit in the federal system. The Circuit Executive’s Office provides support services to more than 200 appellate, district, bankruptcy, and magistrate judges within the nine judicial districts of the circuit.
Duties
This position reports to the Assistant Circuit Executive (ACE) for Conferences and Training and provides support in all areas of meeting and event planning including assisting in organizing and executing a large annual conference. The position also provides clerical support to the ACE and to other executives and professionals as necessary and works in conjunction with budget and human resources departments and other administrative assistants to perform office management and administrative functions. Routine duties include:
Conferences and Training:
Preparing financial spreadsheets, presentations, reports, letters, memos, and emails
Proofreading, editing, and processing documents prepared by others
Reconciling invoices and processing payments in an electronic accounting system
Arranging travel and coordinating authorizations and reimbursements
Maintaining conference management websites
Data entry and copying and scanning documents
Managing electronic and hard copy filing systems
Monitoring suspense items
Answering phones and routing calls
Coordinating mailings and overnight deliveries
Assisting with setting up meetings and conferences (may require overnight travel)
Special projects and other duties as required
Budget and Procurement:
Monitoring UPS and FedEx accounts weekly for outstanding invoices
Managing the transit and off-site parking programs for employees
Preparing and submitting the annual lease parking procurement package
Surveying parking locations in the area and preparing and submitting the annual leased parking procurement package
Overseeing the bottled water program
Assisting with month-end closing procedures
Updating Internal Control Manuals to ensure compliance with national judicial policy
Maintaining filing systems
Human Resources:
Assisting with fingerprinting and issuing building access and identification cards
Scheduling, coordinating, and preparing materials for human resources-related events such as new hire orientations, annual benefits open season, and other related activities
Experience
Demonstrated computer proficiency, particularly in Adobe Acrobat; Microsoft Excel, Word, Teams, Outlook, and PowerPoint; QuickBooks; and Zoom
Skill in administrative matters, such as file maintenance, record keeping, database management, and report preparation
Outstanding customer service and organizational skills
Ability to collect, organize, and interpret data
Excellent writing and proofreading skills, with emphasis on accuracy and attention to detail
Ability to prioritize workloads and effectively manage multiple time-sensitive projects simultaneously
Strict adherence to procedural requirements and the utmost judgment, discretion, and confidentiality
Willingness to provide support in various areas when necessary, such as office operations and other administrative tasks as assigned
Availability to travel, up to 5 nights annually, for the Circuit conference
Familiarity with meeting planning is desired but not required
Job Type: Full-time
Pay: $53,839.00 – $87,482.00 per year
Benefits:
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Parental leave
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: Office Manager
Company: Arrow Fencing
Location: Redwood Valley, CA
