Overview
Office Manager Jobs in New York City Metropolitan Area at Addison Group
Title: Office Manager
Company: Addison Group
Location: New York City Metropolitan Area
The Office Manager position plays a crucial role in the success of the internal staff within an office. The Office Manager will prioritize their day to balance the responsibilities of managing the day-to-day office needs, supporting producers, and partnering with local Branch Managers to champion a cohesive, positive office culture.
Responsibilities:
Act as local point of contact for all facilities-related responsibilities including vendor management, building management (parking, building access, etc.) and coordinating with Facilities Manager for office repairs
Manage and maintain an orderly office environment
Manage front desk coverage schedule and ensure calls are answered and office visitors are greeted courteously and in timely manner
Coordinate group meetings; provide support for any necessary detail – scheduling, booking conference rooms, food catering, transportation, materials
Coordinate interview rooms to ensure short wait times
Act as Onboarding Partner for all local new hires to assist with equipment inventory, desk setup, and any other required first day needs
Regularly meet with Operations Support Manager for any new policies, updates, or changes to any internal process
Act as a liaison for production teams by communicating changes, as well as facilitating new initiatives driven by various corporate departments
Assist with candidate care initiatives and recognition weeks, such as Payroll Week, Admin Day, etc.
Partner with local Branch Managers to plan and coordinate office-wide annual events
Assist with internal culture projects in partnership with the local Managers or Operations Support Manager, as needed
Oversee all aspects of the candidate onboarding and compliance process including initiation, candidate follow-up, and tracking, in compliance with HR policies
Verify and complete pre-employment screening and Form I-9s, when applicable
Maintain all confidential information for candidates, including pre-employment screening and Form I-9 documentation
May assist with the candidate timecard process including reporting, contacting candidates, and notifying recruiters
Assist with completing unemployment claims
Publish and maintain jobs on approved job boards
Knowledge, Skills, Education
Four-year degree or equivalent
Professional oral and written communication skills
Proficient in Word and Excel
Excellent customer service skills
Organized and detail-oriented
