Overview
Office Manager – Administrative Jobs in Phoenix, AZ at CentiMark Corporation
Starting Pay: $26.38 – $28.71/Hourly
the link below for Benefits Information:
https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:34d21d2d-dac4-4e7e-ba13-bcf745571b8f
I. Purpose of Job
Under general supervision, performs administrative duties associated with organizing department work, processing/maintaining documentation, and providing general office support.
II. Essential Job Duties
A. General office support
Answers multi-line telephone; provides information and assistance; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary.
Responds and/or forwards emails to appropriate parties.
Maintains calendar of events for personnel and Franklin Fire Department sponsored community events.
As needed, takes meeting minutes, proofreads, and types correspondence for key personnel.
Processes paperwork for payroll and tracks employees’ attendance. Payroll | UKG experience a plus.
B. Distributes reports and ensures accurate record keeping
Reconciles departmental purchasing card transactions.
Distributes daily staffing reports.
C. Maintain inventory of supplies
Makes purchases and payments for goods and services for the department.
Enters detailed departmental purchases for goods and services into inventory management system.
III. Other Job Duties
Performs other job duties as assigned, including:
Provides reports on departmental expenditures as requested for creating departmental budget.
Registers departmental personnel for training conferences, classes
Arranges and processes all approved departmental travel requests/documentation.
Notarizes departmental documentation.
IV. Primary Job Challenges
Primary challenges of this position include prioritizing work in a high-volume environment and keeping up to date on guidelines, procedures, and implemented technology platforms.
V. Equipment Operated
Office equipment: computers, copiers, printers, and multiline telephone.
VI. Key Competencies Required
Job Content Knowledge: Has general knowledge of the policies, procedures, and activities of the City and the assigned department as they pertain to the performance of duties relating to the position. Has general knowledge of secretarial practices as necessary in the completion of daily responsibilities. Knows how to keep abreast of any changes in policy, methods, computer operations, technology, equipment needs and policies, etc. as they pertain to departmental operations and activities. Has comprehensive knowledge of the terminology, principles, and methods utilized within the department. Is knowledgeable and proficient with computers. Has the ability to type and create correspondence accurately and with appropriate speed.
Language Skills: Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Responds to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Write speeches and articles for publication that conform to prescribed style and format. Effectively present information to top management, public groups, and/or boards of directors.
Mathematical Skills: Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability: Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. In decision making, some choices are known while others may need to be identified. Some reliance on precedent. Interpret a variety of complex instructions furnished in written, oral, diagram, or schedule form.
Teamwork: Develops constructive and cooperative working relationships with others. Encourages others to express their ideas and opinions. Provides input into identifying and solving problems. Anticipates need of others for information about job tasks and work environment and provides it to them in a timely manner. Willingly assists others with job tasks when appropriate.
VII. Physical Demands and Work Environment
Physical Demands: Performance of the essential duties of this job requires the incumbent to:
Occasionally stand.
Occasionally walk.
Regularly sit.
Regularly use hands to finger, handle, or feel.
Occasionally reach with hands and arms.
Regularly talk or hear.
Occasionally lift up to 10 pounds.
Work Environment:
The work environment is moderately noisy and busy (phones, computers, public and departmental traffic).
Minimum Requirements
VIII. Qualifications
Education and Experience:
The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through attainment of a high school diploma or general education degree (GED) and one to two years of related experience and/or training; or equivalent combination of education and experience.
Required Certifications/Licenses:
None
Show more
Title: Office Manager – Administrative
Company: CentiMark Corporation
Location: Phoenix, AZ
