Overview
Office Manager/Administrative Assistant Jobs in Naples, FL at Gulfshore Marine Construction
Join Our Team as a Receptionist at Independent Financial Group (IFG)!
Are you a people person with a passion for creating great first impressions? Independent Financial Group (IFG) is looking for a polished, professional, and proactive Receptionist to be the welcoming face of our San Diego headquarters. If you’re organized, reliable, and love being the go-to person in a professional setting—this could be the opportunity for you.
Founded in 2003, IFG provides an array of business solutions supporting more than 482 independent financial professionals across 372 offices nationwide. IFG was named among the “Fastest Growing Private Companies in the US” by Inc. 5000 in 2020, for the eighth time since 2010. San Diego Business Journal ranked IFG #7 among the Largest Private Companies in San Diego in 2022. IFG was ranked 19th Independent Broker-Dealer based off revenue in 2023 by Financial Planning Magazine. In 2024, IFG was ranked 16th largest among national independent broker-dealers by Financial Advisor Magazine, based on revenue.
Job Duties
Handle and route 150+ inbound calls daily with professionalism and efficiency
Operate a multi-line phone system and voicemail, ensuring timely responses and accurate message delivery
Use critical thinking and discretion to direct calls to the appropriate departments or team members
Welcome and assist visitors, creating a warm and professional first impression for clients and guests
Accurately take and relay messages, ensuring important communications are delivered promptly
Manage and maintain conference room calendars, coordinating scheduling needs across departments
Receive, sort, and distribute incoming mail and shipments efficiently
Provide general administrative support across departments, contributing to smooth daily operations
Ensure all relevant documents and records are kept up to date and well-organized
Education and Experience:
High school diploma or equivalent required; associate degree or higher preferred
Previous experience as a receptionist or Office Assistant is a plus
Experience in the financial services industry is highly desirable
Familiarity with multi-line phone systems preferred
Skills:
Excellent verbal and written communication abilities, with a strong focus on customer service
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong organizational skills with a keen eye for accuracy and attention to detail
Effective multitasking capabilities and the ability to manage competing priorities
Comfortable using and managing a multi-line phone system
Competencies:
Adaptable and flexible, with the ability to thrive in a dynamic, fast-paced environment
Professional and approachable demeanor, with strong interpersonal skills
Comfortable interacting with all levels of staff and clients, maintaining professionalism at all times
Eagerness to learn and grow, with a willingness to take on new challenges as the role and organization evolve
Compensation
IFG offers a competitive benefits package including free on-site fitness center, company-paid medical insurance, 401(k) matching, and market-level compensation, based on experience.
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Title: Office Manager/Administrative Assistant
Company: Gulfshore Marine Construction
Location: Naples, FL
