Overview
Office Manager/Administrative Assistant Jobs in Steamboat Springs, CO at Bluebird Services Co
Administrative Assistant to the Elementary Principals – State Road & Hamilton/SOTA I Elementary Schools – Vacancy ID: 226043
Vacancy Details
Title
Administrative Assistant to the Elementary Principals – State Road & Hamilton/SOTA I Elementary Schools
School/Building
State Road & Hamilton/SOTA I Elementary Schools
Number of Openings
1
URL
https://drive.google.com/file/d/1StY6LvW4fRq36MSE2KLzx0ErIz8xZPqs/view?usp=sharing
Close Date (11:59 p.m. Central)
Open until filled
Contact
Name
Anne Merry-Jumbeck
Title
Human Resources Specialist
Phone
608-789-7649
Position Details
Position Start Date
As soon as possible
Salary/Wage
$21.83 per hour
Terms/Schedule
40 hours/week, 10 months/year
Appointment Type
Full Time
Description
The School District of La Crosse is accepting applications for a 40 hours per week, 10 months per year, Administrative Assistant to the Elementary Principals at State Road Elementary School (0.50 FTE) and Hamilton/SOTA I Elementary School (0.50 FTE). Projected start date: As soon as possible.
This is a shared position rotating between the buildings every other day at each school (one day at State Road, one day at Hamilton/SOTA I, etc.). This position also includes the administrative assistant duties for Elementary Math.
ACCOUNTABILITY OBJECTIVES:
To ensure the smooth and efficient operation of the school office so that the maximum positive impact on the education of children can be realized.
ESSENTIAL FUNCTIONS:
1. Perform office routines and practices associated with a busy, complex, productive, and smoothly run office, in maintaining all necessary confidentialities.
2. Greet and assist visitors, students, and staff in need of information.
3. Receive and route all incoming calls and mail as needed.
4. Maintain student cumulative files.
5. Maintain a daily attendance sign in for staff and substitutes and monitor unfilled absences.
6. Monitor door security cameras and additional cameras throughout the school building, using caution and judgement when allowing visitors to enter the building.
7. Implement school safety protocols and procedures, including entrance security system and lock down alerts.
8. Facilitate and maintain staff absences in Absence Management in communication with the Payroll Department. Assist in preparing all payroll reports as needed.
9. Serve as backup to health assistant (12-month position). Duties include, but are not limited to, assistant with illness and injury care and administering medications according to school policy (e.g., injectables).
10. Maintain and adhere to custody and court documentation for students.
11. Support the building staff with student behavioral plans, interventions, and implementation.
12. Perform computer tasks including but not limited to Microsoft Office, electronic communication, Google Drive, and district databases. Schedule service for office equipment as needed.
GENERAL REQUIREMENTS:
1. Understanding of childhood and adolescent development (social, emotional and verbal).
2. Understanding of internalizing barriers to learning for students such as trauma and mental health issues.
3. Understanding of a school system structure and school-based programs (PBIS, expectations, etc).
4. Ability to establish and maintain cooperative and effective working relationships with coworkers.
5. Ability to create a positive and welcoming environment for families, community members, and the general public.
6. Ability to deal with and/or deescalate stressful situations effectively.
7. Ability to handle prolonged computer usage.
8. High level of organization skills and effective time management skills.
9. Ability to handle and successfully complete several tasks at one time in a student-centered office environment.
10. Ability to work in a fast-paced environment.
11. Ability to properly handle confidential matters and emergency situations.
12. Ability to take initiative and work independently with minimal direction.
PLEASE CLICK THE URL ABOVE FOR A COMPLETE JOB DESCRIPTION.
Qualifications
POSITION QUALIFICATIONS:
A. High School diploma or equivalent required. Additional vocational/technical training beyond high school preferred. Three years’ experience in an administrative professional position and office management skills is preferred.
B. Possess excellent people and communication skills.
C. Possess strong interpersonal skills such as tact, patience, courtesy and confidentiality in all matters.
D. Keyboarding, filing, and general clerical skills.
E. Effective handling of all communications to the school office.
F. Strong understanding of computer software (word processing, data management, budget software, Google Drive) and general technology (iPads, office equipment, PC, phone system).
G. First Aid and CPR certification required upon hiring.
H. Excellent attention to detail.
I. Effective time management skills.
J. Interest in or prior experience working with children of elementary age.
Applicants are requested not to contact or send resumes to individual building principals. To be given full consideration, please upload letter of interest, resume, and three letters of recommendation to your WECAN application account.
The School District of La Crosse is an equal opportunity employer and does not discriminate against applicants on the basis of actual or perceived: age, sex, race, religion, national origin, ancestry, creed, socio-economic status, marital status, pregnancy, sexual orientation, gender identity, gender expression, gender nonconformity, physical, mental, emotional or learning disability, citizenship, military service, membership in the National Guard, state defense force, or any other reserve component of the military forces of Wisconsin or the United States, political affiliation, or any other factor prohibited by state and federal law.
The School District of La Crosse encourages applications from all segments of the population. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or government, or against any individual(s) who assist or participate in the investigation of any complaint.
Candidates seeking accommodations during an interview are encouraged to indicate such at the time they are contacted to interview.
Candidate Requirements
Additional Requirements
Cover Letter
Resume
Letters of Recommendation
Custom Questions
Title: Office Manager/Administrative Assistant
Company: Bluebird Services Co
Location: Steamboat Springs, CO
