Overview
Office Manager and Executive Assistant Jobs in Marrickville, New South Wales, Australia at IconByDesign
Title: Office Manager and Executive Assistant
Company: IconByDesign
Location: Marrickville, New South Wales, Australia
At IconByDesign, we are dedicated to offering timeless, designer furniture at affordable prices. We source our products directly from the makers, cutting out the middlemen and brand royalties to provide exceptional design and craftsmanship at a fraction of the cost of high-end retailers. Our mission is to provide our customers with beautiful and meaningful furniture that reflects their passions and personalities. We believe in delivering high-quality furniture directly from the makers to ensure unbeatable prices and value.
About the Role
We’re looking for an experienced, proactive Executive Assistant & Office Manager to keep both our founder and our Sydney HQ running smoothly. This role combines high-level executive support with hands-on responsibility for ensuring our office and studio are well-organised, well-stocked, and functioning efficiently.
Executive Assistant Duties
Manage founder’s calendar, prioritise meetings, and protect focus time
Prepare meeting agendas, take notes, track actions, and follow up
Triage inboxes and communications, draft or respond to messages
Coordinate travel, expenses, and personal admin as needed
Support internal comms and cross-team alignment
Act as a gatekeeper and sounding board to help manage time and priorities
Office Manager Duties
Oversee day-to-day office and showroom operations in Sydney
Liaise with suppliers, service providers, cleaners, and building management
Manage office supplies, snacks, inventory, and showroom presentation
Coordinate team events, in-office meetings, and staff onboarding
Maintain systems, documentation, and key workplace processes
Ensure a tidy, functional, and welcoming workspace
What We’re Looking For
Highly organised and detail-focused
Clear communicator, both written and verbal
Great with people and calm under pressure
Discreet with confidential information
Comfortable using tools like Google Workspace, Confluence and Slack
Bonus: experience in a family business, or retail environment
