Overview
Office Manager and Executive Assistant Jobs in Denver, CO at BROE Management Company LLC
Oakmont Living
Development and Amenity Center Administrative Coordinator
Who we are
From charming single-family homes to luxury townhomes and an upscale, mixed-use development blending residential and commercial spaces, Oakmont offers something for every stage of life. Residents enjoy thoughtfully designed amenities, including a spectacular splash pad perfect for summer fun. The community’s architecture reflects classic Southern charm, paired with a welcoming, small-town spirit.
Benefits
We are proud to offer a comprehensive and competitive benefits package, including:
Health, dental and vision insurance
401(k) with company matching
Paid holidays, vacation and sick leave
Flexible Spending Account (FSA)
Employer-paid life insurance
Job Summary
The Development and Amenity Center Administrative Coordinator at Oakmont serves as the first point of contact for residents and visitors, providing exceptional administrative support and customer service. This role is responsible for visually inspecting the Oakmont community, managing daily office operations, answering phones, processing check requests and maintaining organized records. A key focus of the position includes overseeing reservations and scheduling for the Oakmont Amenity Center, ensuring a smooth and enjoyable experience for residents. The coordinator also supports community events and helps foster a welcoming environment that reflects Oakmont’s values of hospitality and small-town charm.
Responsibilities (not limited to)
Manages the Property Owners Association (POA) by
Handling Property Owner requests.
Creating and managing the Property Owner database.
Preparing Annual POA Budget for the community and neighborhoods.
Identifying and remediating POA violations.
Working with the corporate office to ensure that all residents are billed timely and accurately for annual POA dues.
Inspecting the neighborhood daily to ensure that all sites, including construction sites, are kept clean and orderly per the Declaration of Covenants, Conditions and Restrictions.
Responsible for visually inspecting the development for any improvements needed, such as fencing, trash receptacles, etc.
Responsible for visually inspecting the neighborhood on a regular basis to ensure that Landscaping and Maintenance items are both aesthetically pleasing and functional by
Reporting all anomalies and directing them to the appropriate authority.
Coordinating landscaping enhancements and addressing maintenance requirements as necessary.
Responsible for reporting any items to the city that require repair or replacement.
Examples include street signs, light and light poles, road repair, etc.
Routinely inspects the Amenity Center including outdoor areas, the pool and the playground for cleanliness, safety and any maintenance needs.
Coordinates quotes and facilitates repairs/improvements with the Adam Development Properties Supervisor.
Processes check requests for the POA, Oakmont Development and Oakmont Amenity Center, including reviewing invoices against budget and contract documents and coding invoices to the appropriate budget categories.
Serves as the first point of contact for residents, guests and vendors via phone, email and in person by answering calls, greeting and directing.
Performs routine administrative tasks including copying, scanning, faxing, filing documents, data entry, duplicating materials and assembling informational content.
Monitors and maintains office supplies and equipment, placing orders as needed.
Performs other administrative duties as assigned to support the day-to-day operations of the Oakmont community.
Creates and coordinates Amenity Center events and activities by managing reservations and scheduling for the Oakmont Amenity Center, including coordination of setup and usage guidelines.
Communicates clearly and professionally with residents regarding POA policies, events and amenity rules.
Creates Amenity Center key fobs for residents, maintaining a list of recipients.
Supports planning and execution of community events, including communication, logistics and onsite coordination.
Collaborates with property management and vendors to ensure the amenity center and common areas remain clean, safe and functional.
Completes all other tasks as assigned by the President of Adam Development Properties.
Job Qualifications
High school diploma or GED required.
Minimum of two (2) years of experience in Residential Service, POA/HOA Administration or a related field.
Demonstrates a strong work ethic, keen attention to detail and a positive, professional attitude.
Self-motivated with a high level of initiative, exceptional organizational skills and the ability to work independently while maintaining accuracy.
Strong verbal and written communication skills, with the ability to clearly convey information and identify discrepancies.
Physical Requirements (not limited to)
Ability to sit or stand for extended periods while performing administrative tasks.
Frequent use of hands and fingers for typing, writing and handling office equipment.
Occasionally required to lift and carry items up to 25 pounds (e.g., event supplies, office materials).
Must be able to walk throughout the community and amenity areas as needed for inspections or event setup.
Ability to bend, reach, and stoop in the performance of office or event-related duties.
Visual and auditory ability to effectively use a computer, phone system and interact with residents and vendors.
May be required to work occasional evenings or weekends for community events or amenity center reservations.
Additional Information: This job description provides a general overview of the responsibilities and qualifications associated with the position and is not intended to be an exhaustive list of all duties, responsibilities or requirements. Additional tasks may be assigned as needed. This description is subject to change at any time without prior notice.
Job Type: Full-time
Pay: From $24.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Office Manager and Executive Assistant
Company: BROE Management Company LLC
Location: Denver, CO
