Overview
Office Manager and Executive Assistant Jobs in Sofia, Sofia City, Bulgaria at PHOENIX Pharma Bulgaria
Title: Office Manager and Executive Assistant
Company: PHOENIX Pharma Bulgaria
Location: Sofia, Sofia City, Bulgaria
We are PHOENIX Pharma Business Services, part of PHOENIX Group – Europe’s leading pharmaceutical wholesaler, pharmacy operator and service provider for the pharmaceutical industry. Every day we provide our clients with medicines and medical products that are always in the right place at the right time in all 29 countries where PHOENIX Group is represented. The vision of the PHOENIX Group is to be the partner of choice for simple and direct access to healthcare products and services across Europe.
At PHOENIX Pharma Business Services we share one cause – to contribute to the better future for healthcare. We believe that people are at the heart of our success.
People who share our ideas, take an active stance, and want to be better at everything, every day. If you believe in the culture of „growing together “and share our cause for the health of Bulgarian society, join us.
People we support, value, and develop. People to whom we offer not only the stability and security of a company that is a market leader and preferred international partner for direct access to healthcare services and products, but also the opportunity to contribute to our innovative business strategy and the ever-evolving technologies we create.
For our Business Hub, we are looking for an Office Manager & Executive Assistant to our Managing Director who will be the heart of the office – the person who keeps everything running smoothly, supports leadership, and creates a positive, organized, and welcoming environment.
Key Responsibilities:
- You will coordinate all office operations, ensure a well‑functioning work environment while managing inventory, supplying office materials, and overseeing all necessary orders and deliveries;
- You will organize and coordinate internal and external meetings, including preparation of materials and follow-up on necessary actions;
- You will prepare and manage internal communications, including emails, announcements, and surveys;
- You will act as a central communication hub between employees, management, and external stakeholders;
- You will assist the General Manager in his daily business meetings and work-related activities;
- You will plan and organize all elements of business trips, including transportation, accommodation and others;
- You will identify opportunities to optimize processes and propose solutions that improve operational efficiency.
Requirements:
- Bachelor’s or Master’s degree of Business Administration, Human Resources, Economics, or related field;
- Proven experience of at least 3 years in a relevant position;
- Knowledge of occupational safety regulations and internal policies
The role will be a perfect match for you if you are or possess:
- High attention to detail with a proactive mindset;
- Strong organizational and multitasking abilities;
- Excellent written and verbal communication;
- Attention to detail.
The company offers:
- An opportunity to join a stable, international organization with a leading market presence across Europe;
- A positive and supportive team of experienced professionals;
- Comprehensive onboarding and initial training;
- Real prospects for professional growth and long-term career development;
- Additional health insurance, including dental coverage;
- Monthly food vouchers worth 102,26 euro;
- Sport cards at preferential rates;
- Corporate discounts on various products and services;
- Special gifts for personal and company occasions;
- A flexible hybrid work model.
Please send us your recent resume if you recognize this role as a career opportunity for you. Only short-listed candidates will be contacted.
All applications will be treated in strict confidentiality.
