Overview
Office Manager and Executive Assistant Role Jobs in Tokyo, Japan at Qlik
Title: Office Manager and Executive Assistant Role
Company: Qlik
Location: Tokyo, Japan
What makes us Qlik?
A Gartner® Magic Quadrant™ Leader for 15 years in a row, Qlik transforms complex data landscapes into actionable insights, driving strategic business outcomes. Serving over 40,000 global customers, our portfolio leverages pervasive data quality and advanced AI/ML capabilities that lead to better decisions, faster.
We excel in integration and governance solutions that work with diverse data sources, and our real-time analytics uncover hidden patterns, empowering teams to address complex challenges and seize new opportunities.
The Office Manager and Executive Assistant Role
Qlik is looking for an Office Manager and Executive Assistant to the Country Manager, Japan to be part of Qlik’s Japan team. You will aid the Japan team in a variety of areas, as well as support the Country Manager, Japan.
What makes this role interesting?
Qlik offers a fast paced, high-energy, innovative, global and team-oriented culture, with a flexible and exciting work environment, as well as plenty of opportunities for you to grow as a professional and as an individual.
Here’s How You’ll Be Making An Impact
- Diary management of Country Manager and providing comprehensive office management support function, including reception desk and overall facility management tasks.
- Handle office-related tasks such as security, front desk support, conference room set-up, office equipment maintenance, IT asset inventory lists, renovations, office purchasing and daily operational matters.
- Managing and supporting legal and regulatory compliance matters, such as:
- Coordinating annual employee health checkups
- Organizing and operating the Health and Safety Committee
- Be a certified Health and Safety Manager (Eisei Kanrisha) or willing to be certified
- Conducting employee stress checks
- Preparing and submitting legally required documents, such as the Article 36 Agreement and health- and stress check–related reports
- Serve as the primary contact for payroll vendors, basic HR inquiries, facilities requests, vendor coordination, and facility purchases.
- Manage senior employee travel bookings and maintain company assets, including seals, access cards, physical documents, and phone lists.
- Coordinate employee onboarding and offboarding communications.
- Act as liaison with Corporate IT / Help Desk as needed.
- Enforce building access and fire safety policies to ensure a safe and secure work environment.
- Provide operational and analytical support to the sales and senior management teams in Japan, including ad-hoc cross-functional support.
- Provide administrative support to the sales team which can include processing expense reports, planning meetings or events, troubleshooting minor technical problems, and serving as a liaison between traveling sales representatives and staff based in home offices.
- Event planning and execution, including diversity & inclusion and team building events.
We’re Looking For a Teammate With
- Minimum 3 years’ experience in an office environment, preferably in office management, executive assistant, or sales support roles.
- Experience supporting sales teams and managing executive calendars in a fast-paced environment.
- Knowledge or experience in HR operations and compliance preferred.
- Strong written and spoken English.
- Proficient in MS Word, PowerPoint, and Excel; familiarity with Salesforce and other business systems is a plus.
- Highly organized, detail-oriented, and able to prioritize effectively in a multi-tasking environment.
- Strong interpersonal skills with the ability to work confidently across all levels and with external vendors.
- Professional, adaptable, and discreet, with the ability to handle confidential information and reduce management workload.
The location for this role is:
Tokyo, Japan
Apply now and help change how the world transforms complex data landscapes into actionable insights and turns complex data challenges into new opportunities!
More About Qlik And Who We Are
Find out more about ‘Life at Qlik’ on social: Instagram, LinkedIn, YouTube, and X/Twitter, and to see all other opportunities to join us and our values, check out our Careers Page.
What else do we offer?
- Genuine career progression pathways and mentoring programs.
- Culture of innovation, technology, collaboration, and openness.
- Flexible, diverse, and international work environment.
Giving back is a huge part of our culture. Alongside an extra “change the world” day plus another for personal development, we also highly encourage participation in our Corporate Responsibility Employee Programs
If you need assistance applying for a role due to a disability, please submit your request via email to [email protected]. Any information you provide will be treated according to Qlik’s Recruitment Privacy Notice. Qlik may only respond to emails related to accommodation requests.
Qlik is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Qlik via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Qlik. No fee will be paid in the event the candidate is hired by Qlik as a result of the referral or through other means.
