Overview
Office Manager and Executive Assistant Jobs in Makati, National Capital Region, Philippines at Jardine Schindler Group
Title: Office Manager and Executive Assistant
Company: Jardine Schindler Group
Location: Makati, National Capital Region, Philippines
We Elevate… You
Join Schindler and help us elevate our world: Use your skills to allow megacities to grow. With our elevators and escalators, we keep the urban world moving
Since 1874 Schindler has been a Citymaker with proud reputation for elevating not only buildings, but the well-being of everyone who lives and works in them. People, passion, and innovation are the pillars of our success
Jardine Schindler Group (JSG) is a joint venture between Jardine Matheson (est.1832) and Schindler Group(est.1874). JSG is specialized in design, engineer, install, maintain and modernize elevators, escalators and moving walkways in Hong Kong, Malaysia, Singapore, Thailand, Indonesia, Taiwan, Vietnam, the Philippines, Macau, Myanmar, Brunei and Cambodia. On average, 100 million people throughout the Asia Pacific regions will be transported by equipment supplied and maintained by JSG on any given day.
Join us as a
Office Manager & Executive Assistant
Job Summary
The Office Manager & Executive Assistant is a dual-role position responsible for ensuring the smooth and efficient operation of the office while providing high-level administrative and executive support to senior leadership. This role combines strategic executive support with hands-on office management responsibilities, requiring a highly organized, proactive, and service-oriented professional who can effectively balance executive priorities with workplace operational excellence.
Key Responsibilities:
Executive Support
- Provide comprehensive administrative support to the executive(s), including calendar management, meeting coordination, and travel arrangements.
- Manage and prioritize appointments, schedules, and business commitments.
- Prepare meeting agendas, presentations, reports, minutes, and correspondence.
- Screen calls, emails, and inquiries, ensuring timely responses and follow-up.
- Coordinate executive travel logistics, including flights, accommodations, transportation, and expense reporting.
- Support executive decision-making through research, data gathering, and preparation of briefing materials.
- Handle confidential and sensitive information with the highest level of discretion.
- Serve as a liaison between executives and internal/external stakeholders.
- Coordinate leadership meetings, town halls, and management events.
- Track action items and follow up on commitments made by leadership.
Office Administration
- Oversee daily office operations and ensure a productive, professional, and welcoming workplace environment.
- Manage office supplies, equipment, facilities, and vendor relationships.
- Coordinate office maintenance, repairs, and workspace improvements.
- Manage relationships with building management, service providers, and office vendors.
- Ensure workplace health, safety, and security standards are maintained.
- Coordinate office moves, renovations, and space planning activities when required.
Experience
- Minimum 5 years of experience in Executive Assistant, Office Manager, Administrative Manager, or similar roles.
- Experience supporting senior executives or leadership teams preferred.
- Experience managing office operations, facilities, and vendor relationships.
Professional Skills
- Exceptional organizational and time management skills.
- Strong verbal and written communication skills.
- High attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong problem-solving and decision-making capabilities.
- Demonstrated professionalism and discretion when handling confidential information.
- Ability to work independently and proactively.
