Overview
Office Manager – Applied AI Center Jobs in Austin, TX at Rockwell Automation
Administrative Assistant – Branch Banking
Job Summary:
The Administrative Assistant is responsible for performing administrative and office support functions for one or more supervisors/managers in an efficient manner to ensure effective and efficient operations for the assigned unit(s) Duties may include but are not limited to fielding telephone calls and coordinating feedback and follow-thru efforts; receiving and directing visitors; word processing/data entry; creating spreadsheets and presentations; and maintenance of records/documentation. The Administrative Assistant is responsible for responding to request for information or coordinating efforts to obtain data/information/updates form other sources to meet the requirements of information requested; the role actively participates in preparing/drafting organizational presentations.
Essential Responsibilities:
-Receives and responds to general administrative requests and inquiries from middle to senior managers in the business; requests relating to maintaining the effectiveness and efficiencies of daily and on-going operations of the business unit(s), including and not limited to coordinating and managing schedules and calendars of others; coordinating efforts to cause business meetings, conferences or similar business events; composing initial drafts of communications, presentations, audit/regulatory reports for further development by officers or direct report.
-Monitors supply inventories and coordinates efforts to replenish stock to ensure availability of supplies and equipment, ensuring equipment is maintained in operable condition by coordinating preventative maintenance requirements and staff’s capacity to operate basic equipment properly.
-Serves as the primary contact and coordinator of business-related travel, coordinating efforts to book airline/ferry and hotel accommodations, assisting with travel advances and monitoring to ensure completion/submission by others of their expense reporting for reconciliation of expenses.
-Participates in the processes associated with the on-going activities of the business unit.
-Performs other related duties as assigned
Additional Responsibilities:
-Participates in other special tasks or projects as assigned by Supervisor or Manager.
-Exhibit and maintain professional verbal and written communication
– Performs other related duties as assigned.
Minimum Requirements:
An Associate of Applied Science (AAS) Degree in Administrative Assistance Associate or 2 – 3 years in a related job in an office environment or Or the equivalent combination of Education and Experience needed to be able to perform the functions of this job.
​Competencies:
-Thorough knowledge of standard office procedures, office management and writing for business
-Thorough knowledge of administrative and clerical procedures, such as word processing systems and filing
-Customer service: Manages difficult or emotional customer situations and responds promptly to customer needs
-Excellent time management skills, ability to prioritize work, and multi-task
-Team Work: Contributes to building a positive team spirit
-Ethics: Treats people with respect and upholds organizational values maintaining composure, tact, and courtesy that could be routinely high volume and demanding.
-Quality: Demonstrates accuracy and thoroughness and looks for ways to improve and promote quality
-Organizational Support: Follows policies and procedures and completes administrative tasks correctly and on time.
-Computer proficiency; excellence in using WORD, Excel, and PowerPoint
-Write, speak and comprehend English
-Knowledge of administrative and clerical procedures such as word processing systems and filling
-Ability to recognize and respect the expectation of complete confidentiality
Impact of Errors:
The impact of errors of this position could affect activities related with the position, unit and other departments, and the image of the organization. Errors have financial, legal, regulatory and employment implications.
Physical Demands:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this job. The Employee in this position is required to sit, stand, walk, use hands and fingers to perform data entry activities, reach, handle and manipulate objects; hear, and speak.
Specific vision abilities required by this job include close and distance vision.
Minimum Requirements:
· One year of College at an accredited institution, and one year of experience in a customer service environment OR
· High School Diploma and three years of experience in a customer service environment
· Successful completion of the organization’s placement test and formal teller training program
· Must be able to work flexible and non-traditional hours, including weekends and holidays
​ EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Job Type: Full-time
Pay: From $17.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Parental leave
Referral program
Tuition reimbursement
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
People with a criminal record are encouraged to apply
Work Location: In person
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Title: Office Manager – Applied AI Center
Company: Rockwell Automation
Location: Austin, TX
