Overview
Office Manager Apprentice Jobs in Paris, Île-de-France, France at Spinergie
Title: Office Manager Apprentice
Company: Spinergie
Location: Paris, Île-de-France, France
Spinergie presentation
At Spinergie, we aim to help develop Smart solutions for a sustainable and efficient maritime industry. We offer cutting-edge SaaS solutions that empower businesses to optimize operations and reduce their carbon footprint.
We leverage data and advanced algorithms to convert complex maritime information into actionable solutions that protect our oceans and drive industry progress.
Your mission
In the Finance & Admin team, you will work alongside Anne, Spinergie’s Office & Operations Manager, as well as Ingreed, Finance & Admin Manager (and your future manager).
Your core mission will be to help enhance our workplace experience, contributing to keeping our Paris office in the 9th district functional, welcoming, and up to our standards for our 50+ employees. You will also coordinate the follow-up of our partnerships with coworking spaces in Spinergie’s other locations (London, Singapore), helping ensure a consistent, high-quality service across all our international locations.
As an Office & Operations Manager Apprentice, your role will extend beyond the office: you will partner with Ingreed on essential Finance and HR administration tasks. You will play a key role in ensuring a smooth and positive employee and customer experience, in a fast-paced, stimulating, and fast-growing work environment.
1) Work Environment and Office Management
- Ensure smooth office operations at all times by managing supplies, equipment, deliveries
- Manage the relationship with vendors, service providers, and the landlord, under the guidance of your manager
- Assist with day-to-day office issues, including maintenance and improvement follow-ups
- Help enforce Health and Safety procedures for Spinergie employees
- Handle the follow-up of incidents/claims with our insurance providers
- Coordinate the travel process and assist employees with travel arrangements
- Help organize office events and activities (such as offsites, monthly happy hours, and All-Hands meetings)
- Act as a point of contact for office-related matters, alongside Anne
2) Invoicing and Accounting
- Process expense reports
- Assist in the centralization, recording, and data entry of supplier invoices
- Help prepare client quotations
3) Employee Experience and HR Administration
- Facilitate employee onboarding and offboarding, including equipment, access rights, badges, health insurance enrollment, and follow-up on occupational health service visits
- Assist with employee administrative processes, from entry to exit, and daily operations
Your profile
- Currently pursuing a BTS, Bachelor’s, or Master’s degree in Administration, Management, or a related field, looking for a work-study (alternance) program
- First experience (internship, student job, or previous apprenticeship) in an administrative or Office Manager-type role is a plus; interest in the startup ecosystem is a plus
- Demonstrates strong organizational skills with attention to detail
- Able to manage multiple tasks simultaneously and prioritize effectively; problem-solving skills are appreciated
- Eager to learn, proactive, and able to take initiative within a supportive, hands-on learning environment
- Good administrative sense: attention to detail, respect for procedures, and comfort with digital tools
- Fluent in both French and English, with strong communication skills
- Excellent interpersonal skills and a strong service-oriented mindset
No candidate perfectly meets all the requirements. If this role excites you and you believe you can bring value to our team, we encourage you to apply!
We are committed to diversity, equity, and inclusion. We welcome applicants from all backgrounds and identities
Your benefits
- Meal vouchers (Swile): €9/day worked, 50% covered by Spinergie
- Transportation: 50% of the Navigo pass
- Health insurance (ALAN): 50% covered by Spinergie
Hiring process
- Quick intro call: a call with Ingreed to introduce Spinergie and the Office & Operations Manager role, explain your experience and motivation for the role, Q&A
- Competence: an interview at the office with Ingreed and Anne, to see our workplace and have the opportunity to demonstrate your skills
- Culture-fit interview: with Alice, Head of People, and Jean Cristofari, CEO
