Overview
Office Manager – Aviation Jobs in Elgin, USA at STV Construction Incorporated
STV is seeking an organized and outgoing Office Manager/Admin to assist one of our Aviation clients in Chicago, IL. This position will be fully onsite at our client site in Chicago.
Job Responsibilities Office Operations & Facilities
- Maintain overall office appearance and cleanliness, ensuring shared spaces (lobbies, break rooms, conference rooms) are tidy, stocked, and welcoming.
- Reset conference rooms after meetings (chairs, technology, supplies).
- Oversee booking, scheduling, and on‑site support for large conference rooms, troubleshooting conflicts.
- Act as primary point of contact for building management, coordinating badge access, deliveries, and reporting/monitoring facilities issues (HVAC, plumbing, lighting, etc.).
- Manage space planning and seating assignments, including moves or reconfigurations to support team growth.
- Coordinate parking passes, visitor access, and transportation logistics.
- Maintain office supplies inventory and manage vendor contracts (coffee, break room supplies, cleaning, etc.).
- Serve as the Airport Badging Coordinator, processing badge applications, scheduling appointments, tracking badge renewals, and ensuring compliance with airport badging requirements.
People & Culture
- Handle onboarding of new employees, setting up workspace, technology, and building access.
- Provide general support and hospitality for visitors, VIPs, and executive guests.
- Coordinate recognition events, birthdays, milestones, and cultural activities to strengthen team engagement.
- Plan and oversee team‑building, volunteer, and community outreach events.
Administrative Support
- Report to and coordinate with the Program Management Team (PMT) Directors.
- Coordinate PMT Directors’ schedules and facilitate meetings, including ordering meals when necessary.
- Develop and implement office policies, procedures, and standards.
- Coordinate office equipment maintenance with IT.
- Track and monitor office budget for supplies, events, and facility needs.
- Serve as the internal communications hub for office‑wide updates, reminders, and scheduling information.
- Coordinate program‑wide All Hands meetings, aligning PMT leadership calendars, scheduling, issuing invitations, securing space, ordering catering, and ensuring technology is in place.
Required Experience
- 8 years+ experience working as an Administrative Assistant or Office Manager in a busy office atmosphere.
- Bachelor’s degree preferred or equivalent work experience.
- Proficiency in Microsoft® Suite, including Word, Outlook, Excel, and PowerPoint.
- Self‑motivated decision maker and problem solver.
- Strong planning, organizational and communication skills.
- Client‑focused and a strong work ethic.
Compensation Range: $83,978.91 – $95,975.90
Benefits
- Health insurance, including an option with a Health Savings Account
- Dental insurance
- Vision insurance
- Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
- Disability insurance
- Life Insurance and Accidental Death & Dismemberment
- 401(k) Plan
- Retirement Counseling
- Employee Assistance Program
- Paid Time Off (starting at 16 days)
- Paid Holidays (9 days)
- Back‑Up Dependent Care (up to 10 days per year)
- Parental Leave (up to 80 hours)
- Continuing Education Program
- Professional Licensure and Society Memberships
STV provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
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Title: Office Manager – Aviation
Company: STV Construction Incorporated
Location: Elgin, USA
Category:
