Overview
Office Manager/Bookkeeper Jobs in Albany, NY at DeThomasis Prop Management
You will make a difference!
You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students and colleagues. If you’re the type of person that wants to know your work has meaning and impact, you’ll love working in the UT Charter School System. UT Austin provides an outstanding benefits package including but not limited to:
Salaries that are highly competitive with the local ISD
Eligibility for annual merit-based permanent salary increases
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Paid sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin’s libraries and museums with staff ID card
For more details, please see: https://hr.utexas.edu/prospective/benefits
Purpose
Provide administrative support for the UT High School Diploma Programs by retrieving and maintaining students’ records for registration, organizing documentation in online systems, entering data in online systems, scheduling parent online conferences for students, and supporting communications and operations.
Responsibilities
Enroll and withdraw students
Process student re-enrollments
Obtain educational records through TREx, Email and/or Fax from other Texas Public Schools, Private School or Out of State Schools.
Enter and update student demographic and Public Education Information Management System (PEIMS) codes
Create and maintain student educational records within the student information system (SIS) and UT Box
Fulfill educational records requests
Fulfill transcript requests
Build and update student grade history records within district SIS
Verify student Grade Point Averages within district SIS
Prepare transcripts and diplomas upon graduation
Submit records for transcript evaluation
Enter and update transfer grades on UT communication platform
Support graduation ceremony tasks
Communicate with parents, administration and staff
Request special education records through eSped or TREx
Required Qualifications
Bachelor’s degree and at least one year of experience at the administrative assistant level, or high school diploma and at least five years of clerical experience. At least one year of experience working in customer service, records management, or with educational programs. Excellent technology skills and ability to learn new systems quickly, including knowledge of shared Box folder systems, accessing and maintaining student or customer records, and reading and preparing reports. Strong organizational skills, accuracy, and attention to detail. Exceptional verbal and written communication skills. Ability to read student transcripts and interpret data efficiently and effectively. Demonstrated ability to take initiative, problem solve, and think critically. Ability to work independently and interact with others in a professional manner to accomplish objectives and support organizational goals. Ability to meet deadlines and maintain schedules.
Preferred Qualifications
Bachelor’s degree and more than one year of experience at the administrative assistant level, or high school diploma and more than five years of clerical experience. More than one year of experience working in customer service, records management, or with educational programs. Advanced technology skills and ability to train others on new systems. Extensive knowledge of UT systems such as Box folders, Skyward student information systems, and Docusign. Experience working with student records and transcripts. Experience and knowledge of high school transcripts and state coding for student indicators, such as special education and 504 student information. Experience organizing schedules and multi-tasking. Demonstrated ability to perform effectively and work independently, including accomplishing objectives and supporting organizational goals.
Salary Range
$50,000 + depending on qualifications
Working Conditions
May work around standard office conditions
Use of manual dexterity
Must be able to push, pull, lift, and/or carry at least 30 lbs.
Prolonged and repetitive use of a keyboard at a workstation
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
Monday to Friday
Work Location: Hybrid remote in Austin, TX 78701
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Title: Office Manager/Bookkeeper
Company: DeThomasis Prop Management
Location: Albany, NY
