Overview
Office Manager – City Venues Jobs in Chicago, IL at DineAmic Hospitality
Full Job Description
Office Managers play a critical role in the successful day-to-day operations of our restaurants by performing administrative functions in the domains of Finance & Accounting, Payroll, and Human Resources. The Office Manager’s responsibilities include processing Human Resources paperwork such as new hire, disciplinary and termination forms; tracking and processing invoices for the Finance & Accounting team; and the timely reconciliation of tips, payroll information, time entries, and other financials. The role requires a high level of integrity, exceptional organization strategies, and a strong attention to detail. The ideal candidate has at least 2 years of administrative experience in a high-volume setting and a passion for the hospitality industry.
General Functions + Responsibilities
Collect, code, enter, and submit approved invoices for Food, Beverage, Repair & Maintenance and other vendors; Ensure collection of Certificates of Insurance and other documents required of vendors; Review, maintain and execute service contract agreements
Perform daily reconciliation of time entries, tip sheets, and event financials, etc.; Perform daily safe audits, make deposits, and get change as needed
Assist with weekly financial reporting duties including food delivery platform reconciliation, sales reports, refund tracking sheet, safe counts, cash drops, debit card reconciliation, etc.
Review new hire, disciplinary, termination forms, incident reports, First Reports of Incidents, etc. for completeness and accuracy and submit to the Human Resources department
Assist with new hire introductions, facility tours, safety orientations, Toast and scheduling platform access, harassment training, Food Handlers/Basset certificates, and other onboarding activities
Apply for state and local licenses and permits (Liquor, Public Place of Amusement, Tavern, Sidewalk Café, Sign, Extended Patio, Public Way use, Loading Zone, etc.)
Manage the phone and voicemail system; Act as the first point of contact for answering the phone while in the building; Retrieve messages and pass them onto the appropriate departments and respond when applicable
Maintain office and storage cleanliness, organization, and security
Update Food and Beverage Training Manuals as needed; Update and prepare allergy menus and cheat sheets for servers; Audit menu inventory on Monday and Thursday and print accordingly; Assist with additional menu printing as needed
Additional duties as assigned within the scope of the role
Requirements
At least 2 years of professional administrative experience or equivalent experience
Bachelor’s degree preferred
Supervisory cash handling experience required.
Hospitality experience preferred
Proficiency with Microsoft Office (Word, Excel, PowerPoint) and OpenTable
Excellent communication, customer service, and organization skills
Dependable and responsible with a strong attention to detail
Works with a sense of urgency and able to balance multiple projects simultaneously
Why You’ll Love It Here
BCBS Medical
BCBS Dental
EyeMed Vision
Commuter Benefits
Company-paid Short-term Disability Insurance
Company-paid Life and AD&D Insurance
Company-paid Employee Assistance Program
Paid Time Off
Paid Sick Leave
Paid Holidays
401K + Match
Monthly Food & Beverage Program and Discount
DineAmic Hospitality is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status.
Title: Office Manager – City Venues
Company: DineAmic Hospitality
Location: Chicago, IL
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