Overview
Office Manager/EA Jobs in New York, NY at Talos Global
Essential Job Duties:
Communication & Coordination
Interacts professionally with internal and external stakeholders, demonstrating tact, discretion, and excellent written and verbal communication skills
Schedules and coordinates meetings, events, and appointments; prepares agendas and records minutes
Maintains confidentiality regarding marketing strategies, patient communications, and executive matters
Department Support:
Manages standing and ad hoc meetings for the Marketing Division, including logistics, materials, and follow-up
Collects and compiles data for reports and dashboards; creates charts and presentations as needed
Assists with regulatory and accreditation-related documentation and visit preparation
Coordinates the distribution and collection of surveys and materials across departments
Administrative & Project Support:
Prepares correspondence, reports, and promotional materials with strong attention to grammar, tone, and format
Manages inventory of marketing supplies and collateral; processes requisitions and maintains tracking logs
Supports mailings, email campaigns, and printing/distribution of marketing assets
Tracks project timelines and deliverables; follows up on outstanding tasks as directed
Professional Development:
Takes initiative to learn and apply new tools, technologies, and systems relevant to marketing and communications
Seeks clarification and support when encountering new or complex assignments
Demonstrates flexibility and willingness to take on new responsibilities
Physical / Environmental Requirements:
Talking, Seeing, Hearing, Sitting – Continual
Stooping/Kneeling, Standing, Walking – Frequent
Lifting/Carrying/Pushing – 1-25 lbs – Occasional
Balancing/Climbing – Occasional
May be exposed to:
Patient contact
Infectious/contagious diseases
Housekeeping/cleaning agents/chemicals
Complex or sensitive situations
Education:
Associate’s degree in Business, Marketing, Communications, or related field – Required
Experience:
Minimum of 4 years of administrative support experience, preferably in a marketing or communications environment – Required
Certification & Licensure:
N/A
Show more
Title: Office Manager/EA
Company: Talos Global
Location: New York, NY
