Overview
Office Manager/Executive Assistant Jobs in New York, United States at Prophet
Title: Office Manager/Executive Assistant
Company: Prophet
Location: New York, United States
About The RoleThe New York Office Manager is an energetic professional that enjoys wearing many hats and handling a wide range of administrative and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. This role provides exceptional customer service and top-notch administrative support to internal and external clients alike while managing all aspects of the office experience.
The Office Manager role is an office-based role that requires working onsite up to five days a week. There is flexibility based on business demands and personal need.YOUR DAY TO DAYWhile every day will be different, you can expect to…
Manage all aspects of the office experience including reception, facilities, office equipment and supplies
Coordinate regular office social/culture activities
Coordinate meeting rooms and logistics (catering, logistics, set up/clean up, document production)
Onboard/orient new hires
Liaison with vendors (travel, copier, cleaning, alarm, messenger, postal, etc.)
Coordinate extensive domestic and international travel
Manage demanding calendars; schedule and confirm conference calls, appointments, and meetings; proactively resolve scheduling conflicts in a timely manner
Prepare and submit accurate expense reports and timesheets in a timely manner
Manage contacts and CRM activities in Outlook, company contact database and CRM tool
WHAT YOU NEED TO BRING
Undergraduate degree with 2+ years administrative experience in a consulting, creative services or hospitality OR 4+ years of administrative experience
The working culture in this company is fast-paced; it requires someone who is proactive and adaptable
Excellent communication and interpersonal skills to deal with all levels of people
Ability to pinpoint problems, find creative solutions and make decisions
Strong organization and time management skills
Strong scheduling and calendar management skills
Confusion tolerance: comfort with ambiguity and the ability to adapt, flex and change directions given circumstances, understanding the ever-changing world of business
Fluent in Microsoft Office; tech savvy
Must be able to lift 30-50 lbs.
Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.
