Overview
Office Manager (Grades: 9-12) Jobs in Dallas, TX at Dallas Independent School District
Under the direction of the Director of the University Library, the Administrative Associate I provides essential administrative and operational support to library leadership, and toward a team effort in the overall functioning and success of the Pumerantz Library. Training opportunities for skills related to this position will be available to hired candidate. This role requires strong organization skills, attention to detail, and the ability to work collaboratively in a dynamic academic environment.
Knowledge, Skills and Abilities
Individuals must possess the knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications needed. Good computer skills necessary to set up document formats in Word, Excel, PowerPoint and any other software programs required by the position. This includes the ability to transcribe from hand-written notes, verbal instructions or dictation equipment. Shorthand or speed- writing helpful.
Ability to communicate with others both orally and in writing. Must be able to effectively interact with administration, faculty, staff, and outside contacts.
Good listening skills to understand internal and external customer requests and issues. Must also be able to address or refer to the appropriate person or department. Proficiency in preparing meeting minutes for Library Director and general library meetings.
Strong decision-making and critical thinking skills, and ability to demonstrate sound judgement in handling confidential matters.
Ability to provide effective team leadership and promote an inclusive and positive team environment.
Ability to organize and prioritize workload in order to meet necessary deadlines with excellent attention to detail.
Ability to maintain confidentiality of sensitive personnel and administrative matters, and to use tact and diplomacy when dealing with sensitive personnel or budget matters.
Flexibility in job assignments required.
Required Qualifications
Associate’s degree in business administration or related field from an accredited institution required; any combination of education, training or experience that provides the required knowledge, skills and abilities.
1-2 years of administrative experience, preferably in an academic or library setting.
Knowledge of budget tracking and financial processes preferred.
Ability to demonstrate proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required.
Preferred Qualifications
Bachelor’s degree in business administration from an accredited institution.
Essential Job Duties
Key Responsibilities
Provides administrative and operational support to ensure efficient office operations by managing the Library Director’s calendar; prepares agendas, minutes, correspondence and reports; coordinates library events, meetings, and professional development activities; arranges travel accommodations; promptly and professionally addresses inquiries from internal and external contacts; and ensures compliance with institutional policies and procedures.
Key Responsibilities
Assists Director of Operation with budget tracking, purchase requests and invoice processing. Maintains inventory of office and library supplies, processes orders, receives incoming packages and coordinates with vendors.
Key Responsibilities
In consultation with library administration and staff, creates, manages, and executes employee appreciation activities, including participation in organizing employee wellness efforts.
Key Responsibilities
Supports data collection and reporting related to library operations and user engagement.
Key Responsibilities
Supports library marketing efforts including student, faculty, and staff events and other promotional activities. Provides tours of the library and campus to students, faculty and staff, prospective students and their families, and others as needed. Assist other library departments with special projects as needed.
Key Responsibilities
Facilitate staff onboarding and training documentation.
Key Responsibilities
Other duties as assigned.
Posting Details Continued
Work Schedule
M-F, 8:00 AM – 5:00 PM
Working at WesternU
We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,
Our faculty, staff, and administrators are 100% focused on student success.
Our University culture creates the context for a nurturing and supportive environment.
Faculty, staff, and students can expect to make deep, personal relationships within the University community.
As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!
Expected Pay Scale
Minimum
$22.00 Hourly
Maximum
$22.00 Hourly
Physical Demands
Physical Demands
Do the essential functions of this job require lifting?
Yes
If yes, list maximum weight and duration
The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand and walk. The employee must occasionally lift and/or push/pull up to 25 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.
Describe Work Environment
Duties of the Administrative Associate I described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in this setting is usually moderate due to telephone calls and office equipment.
Posting Information
Posting Number
S01610
Posting Date
04/21/2025
Close Date
Open Until Filled
Yes
Conditions of Employment – Background Check
To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.
Pay Transparency Act
Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.
Equal Opportunity Statement (EEO)
It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Letter of Recommendation #1
Letter of Recommendation #2
Letter of Recommendation #3
Additional Applicant Document
Show more
Title: Office Manager (Grades: 9-12)
Company: Dallas Independent School District
Location: Dallas, TX
