Overview
Office Manager/On-Site Jobs in Charlotte, North Carolina, USA at Citco GSGS
Position: Office Manager (On-Site)
About Citco:
Citco is a global leader in fund services, corporate governance, and related asset services, with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.
For more information about Citco, please visit
About the Team & Business Line:
Citco Group provides services to our Citco Group of Companies and helps businesses succeed in client service excellence.
As a valuable member of our Office Overhead team, you will work closely with internal stakeholders and cross-functional teams to support business operations and help them achieve their goals.
Qualifications
About You:
You have 2-5 years of experience, preferably in a comparable office size.
Excellent written, verbal, and interpersonal communication skills.
Ability to be flexible, multi-task, and prioritize effectively with shifting priorities and time frames.
Proven judgment and decision-making skills.
Demonstrated ability to maintain professional standards.
A great sense of responsiveness to the needs of the business.
Ability to work independently.
You bring a high level of energy, creativity, and independent thinking.
Team player with the ability to gain the confidence and cooperation of peers.
Proficient in Microsoft Office, use of intranet and internet, teleconferencing, Web Ex technology, etc.
Key Competencies:
Technical knowledge and commercial acumen.
Quality and risk control.
Client service.
Teamwork.
NOTE:
This role requires on-site presence.
Our Benefits
Your well-being is paramount. We offer a range of benefits, training, education support, and flexible working arrangements to support your career and personal needs. Please inquire about specific benefits in your location.
We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture fosters innovation and mutual respect.
Citco welcomes applications from people with disabilities. Accommodations are available upon request during the selection process.
Citco is an Equal Opportunity Employer. We make employment decisions without discrimination based on race, color, creed, religion, sex, disability, age, marital status, sexual orientation, citizenship, national or ethnic origin, or other protected statuses.
NOTE:
This job description is not exhaustive. Employees may perform other duties as needed to meet organizational needs.
Your Role:
The Office Manager supports staff and senior management, maintains the facility, and develops business relationships with vendors and building managers. They communicate effectively with management and report concerns to engineers. They aim to create a cohesive, effective working environment and set business standards.
Responsibilities include:
Supporting an office of 120 employees.
Maintaining office schedule and appearance.
Managing office billing in collaboration with Finance.
Updating floor plans and managing internal moves.
Coordinating fire drills and safety procedures.
Overseeing office maintenance and repairs.
Ordering supplies and office equipment.
Participating in Social Committee events to promote a positive culture.
Establishing relationships with vendors.
Using judgment and adaptability to handle work concerns.
Maintaining a positive environment for employees and visitors.
Ensuring onboarding of new employees and visitors with .
Providing administrative support to senior leaders.
Reporting maintenance costs and vendor comparisons to the Managing Director.
Leading the local Business Continuity team and updating procedures.
Coordinating office wellness initiatives.
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Title: Office Manager/On-Site
Company: Citco GSGS
Location: Charlotte, North Carolina, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management)
