Overview
Office Manager & PA Jobs in Greater London, England, United Kingdom at Leica Camera Ltd
Title: Office Manager & PA
Company: Leica Camera Ltd
Location: Greater London, England, United Kingdom
The Office Manager will be responsible for the operational running of the office, executive support to the Managing Director and administrative support for Finance, HR functions and Marketing departments.
Key responsibilities
Office Management
the daily operation of the office, ensuring a safe and secure working environment for staff and for visitors
Responsible for general office appearance and upkeep across the business, managing this through appropriate colleagues.
Purchasing of office equipment, stationery, consumables etc Managing travel bookings for internal and external teams. Responsible for property management including utilities, fire and intruder alarms.
Distributing incoming mail and assisting colleagues with arranging deliveries and courier services
Management of outsourced telephone reception company
Control of company credit card and reporting process Managing relationships with facilities for the office and for the store– cleaning and maintenance, building management, IT, office equipment suppliers etc
Supporting HR Manager with H&S risk assessments and training needs, including coordinating courses and booking attendees
Delivering Fire Safety and new starter briefings
Executive Support for MD
Responsible for Outlook management of MD diary, planning and scheduling internal and external meetings
Preparation of meeting rooms in advance/after of appointments
Travel and itinerary planning
Working with MD to plan and execute company meetings including Powerpoint presentations
Ad hoc requests for meeting preparation on PPT or Excel
Processing of expenses
Administrative support for Finance, HR and Marketing departments
Assisting Marketing team with loan returns and deliveries, as required
Local filing, archiving and retrieval of accounting documentation
Assisting with set up and maintenance of new and existing equipment
Providing back up support for expense processing
Distribution of AR and AP remittance documentation
Local point of contact for ICO records
HR and recruitment support – support with organising and communicating with applicants, setting up interviews, support with coordinating onboarding process
Key skills
IT literate – including strong Excel and PowerPoint skills
Excellent organisation and prioritisation skills
Excellent written and verbal communication skills
Ability and willingness to use own initiative and be proactive
Tact, diplomacy and discretion
Benefits
Access to Employee Assistance Programme
Private Medical Insurance
Life Insurance
Generous staff discount
25 days annual leave (pro rata) excluding Bank Holidays
Cycle to Work Scheme
Pension
Training & Development
Equal Opportunities Employer
Leica is committed to and promotes the principle of equal opportunities in employment. We aim to treat people fairly and ensure that discrimination does not occur at any stage of recruitment, selection or employment on any grounds including race, religious beliefs, gender reassignment, ethnic or national origin, sex, age, marital status, disability, sexual orientation, pregnancy or maternity and trade union activities. It is the policy of Leica to ensure that all job applicants and colleagues are recruited, trained and promoted solely on the basis of their abilities.
