Overview
Office Manager/People Assistant/Part-Time – Maritime Defense Business Jobs in Petersburg, Virginia, USA at Pole Star Defense
Office Manager/People Assistant (Part-Time) – Growing Maritime Defense Business
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Title: Office Manager / People Assistant
Location: St. Petersburg, FL
FLSA: Non-Exempt
Pay: $23.50 – $31.25/hr
Work Type: Part-Time (up to 20 hours/week)
About The Company
Pole Star Defense is a leading provider of maritime domain awareness, maritime security, and fisheries monitoring systems to the government sector. Since 1998, we have been innovating to mitigate threats to ships, supply chains, cargo, territorial waters, and ensure safety at sea and beyond. We develop and implement advanced intelligence technologies to protect vessels, personnel, and maritime assets.
Position Description
We are seeking an Office Manager/People Assistant to ensure the efficient operation of our St. Pete office. Responsibilities include overseeing administrative tasks, managing office resources, coordinating activities, maintaining a positive workplace culture, and supporting various organizational functions. The ideal candidate is energetic, highly organized, detail-oriented, and possesses excellent interpersonal skills, with a passion for collaboration and morale boosting.
Responsibilities
Manage daily office administration: supplies, cleaning, visitor prep, communications (phone, email, mail)
Handle vendor relationships and service orders: coffee, water, online orders
Coordinate with IT on office equipment
Organize corporate events: celebrations, team-building, parties, including contract management, payments, catering
Assist with onboarding new hires and office policies in partnership with People Department
Engage with community events and tenant relations
Provide personal assistance to CEO: logistics for BoD meetings, expense reports
Requirements
Proven office management experience
Excellent organizational skills and attention to detail
Self-starter with initiative
Strong interpersonal skills
Collaborative mindset
Proficiency in Microsoft Office and Google Workspace
Education
/Certifications
Associate’s degree or relevant work experience
Desired Skills (Not Required)
Experience with government invoicing and clients
Benefits
Annual Leave: 12.5 days
Sick Leave: 2.5 days
Wellbeing Days: 2.5 days
Work Schedule Note
While primarily Monday–Friday, occasional after-hours, on-call, or support during vacations may be required, with additional compensation. This is a Public Trust position requiring background checks and possibly a DoD security clearance. Access to EAR/ITAR restricted information is limited to U.S. persons as defined by regulations. Pole Star Defense is an Equal Opportunity Employer, including for disabilities and veterans.
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Title: Office Manager/People Assistant/Part-Time – Maritime Defense Business
Company: Pole Star Defense
Location: Petersburg, Virginia, USA
Category: Administrative/Clerical (Business Administration, Office Administrator/ Coordinator, Administrative Management)
