Overview
Office Operations Administrator/Ops Coordinator Jobs in Orlando – Florida – USA at SRS REAL ESTATE PARTNERS LLC
Position: Office Operations Administrator (Ops Coordinator)
Job Type
Full-time
Description
POSITION OVERVIEW:
Full-time position located in the Orlando office. The office operations coordinator is responsible for office financial administration, on/off-boarding office personnel, facilities oversight, real estate licensing, and interdepartmental liaison to ensure compliance with established corporate guidelines and consistency with company policies. In addition, the operations coordinator will participate in national and local initiatives and projects. May require minimal travel. This position will have the following responsibilities for multiple offices in multiple states.
PRINCIPAL RESPONSIBILITIES:
Financial
• Code and approve vendor invoices in online A/P system as received
• Prepare, review and submit expense reports before deadlines according to established guidelines
• Approve on-line vendor orders for offices supported and ensure discounted contract items are being utilized
• Conduct detailed review of monthly Profit & Loss Statement – and summarize data for market leader(s) by providing explanations for variances on revenue and expense summary
• Prepare and implement annual budget and ensure cost containment procedures are maintained
• Do detailed research to accurately forecast expenses for offices supported
• Assist in forecasting and documenting revenue for each broker
Human Resources
• Facilitate on-boarding and off-boarding of personnel
• Review and approve time sheets and/or requests for
Paid Time Off
in payroll system
• Communicate and coordinate internal and company policies and procedures to ensure they are accurately implemented within the local offices
• Hire temporary staff, if needed
Facilities Management
• Manage facilities, which includes coordinating with owner or property management group, employee and client parking issues and other suite issues as needed
• Order office supplies, branded items and kitchen supplies from local and national vendors, organize and put away (or facilitate where not on-sight)
• Manage equipment, furniture and off-site storage, if applicable
• Evaluate equipment and manage purchases
• Organize and facilitate office moves and remodels as needed
Licensing and Legal
• Ensure state and real estate licensing compliance, including working with brokers to ensure licenses are renewed in a timely manner
• Negotiate local vendor contracts, if needed
• Liaison with attorneys for contractual and local office issues
Interdepartmental Liaison
Accounting:Ensure all A/P and budget issues are handled accurately and timely according to established guidelines and deadlines
Human Resources:Coordinate with multiple corporate departments in on-boarding and off-boarding of personnel in all offices supported and facilitate training of new personnel on standards for systems, databases and procedures
Information Technology:Facilitatenew equipment, technology initiatives, policies and procedures, etc., to ensure operational effectiveness at the local office level
Requirements
QUALIFICATIONS:
• Minimum three years commercial…
Title: Office Operations Administrator/Ops Coordinator
Company: SRS REAL ESTATE PARTNERS LLC
Location: Orlando – Florida – USA
Category: Administrative/Clerical, Real Estate/Property
