Overview
Office Operations Assistant Jobs in Glastonbury, CT at CT Home Buyers LLC
General Characteristics
The Office Support Administrator II applies specific knowledge and principles and practices at an above basic level and uses standard techniques, procedures, and criteria to perform tasks as part of a broader assignment. Work assigned to Office Support Administrators may range from very routine and procedural duties, such as providing receptionist, phone, and typing services, to more advanced duties such as assisting with conferences, meetings, local and office events, arranging travel, maintaining schedules and calendars for others, completing forms, and assisting with project documentation and/or other special assignments.
Key Responsibilities:
Greets incoming guest/vendors and answers phones during normal business hours
Package pickup/delivery
Sorts and distributes incoming mail, prepares outgoing mail and packages
Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
Advanced typing, copying, printing, binding
Scans/sends documents to clients, sub-consultants, and other Garver offices
Scans documents to electronic files
Above basic data entry in Vision (unit logs and expenses)
Services office vehicles as needed, maintains vehicle log
Assists with office vehicle tag renewals
Plans, coordinates, facilitates, executes, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.)
Assists with travel arrangements
Ensures cleanliness of all office areas (outside of janitorial services)
Communication with and coordination of office cleaning service and repair
Coordinates meetings (meals, venue, AV, etc.)
Efficiently sets up, dismantles, and rearranges conference room furniture, even for consecutive back-to-back meetings
Assists with agendas, meeting minutes and may attends meetings
May code, route, and track invoices.
Performs other clerical or administrative duties as needed
Prepares expense reports
Generates documents such as letters, memos
Generates above basic spreadsheets and presentations
Active participant in inner-office activities (IE Garver Gives)
The ability to bend and lift 20 to 30lbs required
Other duties as assigned
This is an on-site/in office position
Education/Professional Experience:
High School diploma
College level courses or professional certifications (preferred)
Three+ (3) years of related experience
Communication Skills:
Possesses above basic oral and written communication skills.
Interacts with staff, clients, sub-contractors, and the public in general.
Customer Service
Telephone Etiquette
Technical Skills:
Microsoft Office Suite Proficiency
Microsoft Teams (preferred)
Basic Office Equipment (phones, copier, scanner)
Advanced Office Equipment (binding equipment, large format scanner and plotter)
Data entry, General Computer and Data Entry
Grow With Us
Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere. Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.
Founded in 1919, Garver is an employee-owned engineering, planning, and environmental services firm focused on aviation, transportation, buildings, federal, water and wastewater services; surveying; advisory services; and construction engineering and inspection. In the top 100 of Engineering News-Record’s Top 500 Design Firms list, with more than 1,400 employees, Garver provides an exceptional level of client service that reflects our people-first culture, which has achieved Zweig Group Best Firm to Work For Legacy Status. Learn how Garver invests in people and places they call home at GarverUSA.com.
Garver is committed to providing equal employment opportunities to all applicants and employees. Our employment practices are based upon an individual’s capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected by law.
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Title: Office Operations Assistant
Company: CT Home Buyers LLC
Location: Glastonbury, CT
