Overview
: Office Operations & Support Coordinator Jobs in Scottsdale, AZ at Matson Money
Overview:
Executive Assistant to Chief Physician Executive & Chief Medical Officer
Location: Downers Grove – Highland Parkway Campus
Position Type: Full-time | On-site
Reports to: Chief of Staff
We are seeking a highly organized, reliable, and discreet Executive Assistant to provide direct administrative and strategic support to our Chief Physician Executive (a visionary, fast-moving leader) and our Chief Medical Officer (a highly detailed, process-driven leader). This is a key support role for two senior leaders within the physician enterprise.
This position is ideal for someone who enjoys being the calm, reliable center of activity- a professional who values preparedness, process, and service. The ideal candidate takes pride in being someone others can count on over the long term, even in high-pressure situations.
Who You Are
You’re driven by stability, precision, and a sense of responsibility.
You take pride in being the right hand to senior leadership—calm, thorough, and always prepared.
You are known for your responsiveness, loyalty, and attention to detail, especially when dealing with sensitive or urgent matters.
You understand the nature of executive-level support and embrace the opportunity to be available when your leaders need you most.
Responsibilities:
Calendar & Meeting Management
Independently manage complex, high-volume calendars and proactively resolve scheduling conflicts.
Plan and execute all logistics for leadership and board meetings, including agenda preparation, documentation, and follow-up.
Track and complete all action items in alignment with leadership priorities.
Communication & Liaison
Serve as a bridge between the physician leaders and internal/external teams, always maintaining professionalism and confidentiality.
Draft sensitive correspondence, board-level reports, and executive presentations with accuracy and clarity.
Manage inbound communication and ensure timely, thoughtful responses—even after standard business hours when needed.
Physician Support & Governance Activities
Coordinate all logistics and materials for Physician Board meetings, events, and offsite functions.
Ensure compliance with board governance, including timely distribution of materials and documentation of decisions.
Administrative & Travel Operations
Manage domestic and international travel arrangements and respond swiftly to changes or issues.
Track and process monthly expense reports and reimbursements.
Maintain detailed, organized files and support various administrative projects with minimal supervision.
Availability
Your flexibility and dependability are key to success in this role.
Must be willing to respond to urgent communications and remain accessible outside standard business hours.
Qualifications:
Education:
High school diploma or GED required.
Experience:
Minimum 5 years in a senior-level administrative support role, preferably in a physician group or clinical leadership setting.
Prior experience supporting healthcare executives is highly preferred.
Strong Microsoft Office skills (Word, Excel, PowerPoint).
Proven ability to manage complex projects independently.
Why You’ll Thrive Here
You’ll have a meaningful opportunity to support physician leadership that directly impacts patient care.
You’ll be part of a professional, mission-aligned workplace where your consistency and precision are genuinely valued.
You’ll feel pride in being the “glue” that keeps teams aligned and leaders focused.
You’ll appreciate an environment that values structure, tradition, and professionalism, especially in healthcare.
You’ll thrive where independent, reliable execution is essential—and where your ability to quietly get things done makes all the difference.
The compensation for this role includes a base pay range of $62,920-$94,380, with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. Base pay is only a portion of the total rewards package.
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Title: : Office Operations & Support Coordinator
Company: Matson Money
Location: Scottsdale, AZ
