Overview
Office Receptionist Jobs in Atlanta, GA at Dezign Comm
Administrative Assistant – (21126)
DESCRIPTION
Idaho National Laboratory is hiring an Administrative Assistant to work in our Laboratory Director office. Responsibilities include assisting in the coordination of administrative projects or tasks; organizing and expediting the flow of duties through the office; performing time sensitive tasks and resolving issues to completion; monitoring projects or tasks by tracking actions, status, and schedules; establishing and maintaining effective working relationships with managers, peers, co-workers, and customers; ensuring collaboration and inclusion when providing administrative support; initiating and supporting actions that directly contribute to INL’s mission/strategy and understanding the administrative support role in achieving these objectives. Assignments will require some contribution of original work and the ability to prioritize tasks of higher relevance to the laboratory and INL’s mission/strategy to optimize the time of the leadership and management team.
Responsibilities include:
Provide administrative assistance to the Laboratory Directors Office (LDO) and reporting staff. Schedules and prepares for meetings and visits, assists in assembling background information and materials needed for meetings, presentations, work projects, and reports. Monitors status of action items, assignments, and deadlines to ensure timely completion. Ensures accuracy, completeness, and appropriateness of formal written materials prior to acquiring approvals. Works with the laboratory staff to ensure professional and coordinated administrative and programmatic deliverables. Works with the LDO’s executive assistants to ensure professional administrative standards across the organization and represent a professional and responsive image for INL.
Assists with office operations, including distribution lists, maintenance of calendars, office files, etc. Prepares for and completes necessary materials for meetings, conferences, visitors/customers, and tour logistics. Provide hospitality services to external customers or visitors, ensuring that INL’s protocol and procedures for national and foreign visitors and travel is observed.
Prepares travel authorizations and travel expense reports, emphasizing accuracy.
Compose and prepare routine and non-routine correspondence ensuring proper laboratory format is used and provide comments to ensure that a clear professional message is communicated, often requiring proofing for typographical accuracy, grammar, and content for letters, reports, graphs, charts, manuscripts, etc.
Procure supplies, equipment, and services. Process expenses and payment requests in a compliant manner while providing and maintain appropriate documents (i.e. ordering office supplies, publications, project materials, software/hardware, services, equipment, subcontracts, p-card purchases and reconciliation, etc.).
Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents. Ensure confidentiality of administrative files and discussions and adhere to laboratory policies.
QUALIFICATIONS
MINIMUM REQUIREMENTS:
AS0200: HS Diploma and 2 years of relevant experience.
AS0300: HS Diploma and 4 years of relevant experience.
Proficiency in managing multiple schedules and organizing complex meetings internal and external, with
High competency using MS Word, PowerPoint, and Excel.
Ability to identify tasks or activities to further the INL mission.
Require excellent written and verbal communication skills and involve a high throughput of correspondence requiring proofing for typographical accuracy, grammar, and content for letters, reports, graphs, charts, and manuscripts.
Team player and the ability to take directions and proactively solve administrative issues in a professional manner with all employees, customers, and management in a cordial and professional manner.
Job Information:
AS0200 – 130 ($36,504 – $58,356) Or AS0300 – 150 ($45,156 – $72,228)
You are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.
Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.
Benefits and Relocation
Medical, Dental, Vision, and Flexible Spending Accounts
401(k) with a 4.2% employer contribution and up to 4.8% match
Paid time off (personal leave)
Employee Education Program (tuition assistance)
Comprehensive Relocation Package
Benefit eligibility subject multiple factors, including employment status and position classification.
INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation’s nuclear and renewable energy, national security, and environmental missions.
Growing INL: An Overview of New Facilities and Capabilities
INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.
INL Vision
Our vision is to change the world’s energy future and secure our nation’s critical infrastructure.
Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.
Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.
Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.
INL does not accept resumes from third party vendors unsolicited.
PRIMARY LOCATION: United States
OTHER LOCATIONS: US-ID-Idaho Falls
JOB: Business Services Assistant
ORGANIZATION: Laboratory Director (A0xx)
SCHEDULE: Full-time
EMPLOYEE STATUS: Regular
JOB POSTING: Apr 16, 2024, 7:46:28 AM
UNPOSTING DATE: Apr 24, 2024, 12:59:00 AM
RELOCATION: Position NOT Relocation Eligible
TELEWORK: On-Site Worker
FEDERAL OVERTIME STATUS: Non-exempt
Title: Office Receptionist
Company: Dezign Comm
Location: Atlanta, GA
