Overview
OFFICE SECRETARY II Jobs in Hagerstown, MD at State of Maryland
Job Overview
We are seeking a detail-oriented and proactive Office Assistant to support our management team in daily administrative tasks. The ideal candidate will possess strong organizational skills and the ability to manage multiple priorities effectively. This role is crucial in ensuring smooth office operations and providing excellent support to both staff and clients. Willing to train and support the right candidate.
Responsibilities
Manage calendars, schedule appointments, and coordinate meetings for team members.
Maintain accurate records and files, ensuring all documentation is organized and easily accessible.
Assist with bookkeeping tasks using , including invoicing and expense tracking.
Provide administrative support such as answering phone calls, responding to emails, and handling correspondence with professionalism.
Perform clerical duties including data entry, filing, and preparing reports as needed.
Serve as a personal assistant to senior staff by managing tasks and projects as assigned.
Support office management functions by maintaining supplies inventory and overseeing office equipment maintenance.
Skills
Strong calendar management abilities to efficiently coordinate schedules.
Proficient in QuickBooks, excel or similar accounting software is preferred.
Exceptional organizational skills with a keen attention to detail.
Excellent time management skills to prioritize tasks effectively in a fast-paced environment.
Professional phone etiquette for handling inquiries and communicating with clients.
Experience in office management or administrative roles is a plus.
Capable of performing clerical tasks accurately and efficiently.
Join our team as an Office Assistant where your contributions will be valued, and you will play a key role in our success!
Job Type: Full-time
Pay: From $19.00 per hour
Expected hours: 35 – 40 per week
Benefits:
401(k)
401(k) matching
Flexible schedule
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
W Springfield, MA 01089 (Required)
Ability to Relocate:
W Springfield, MA 01089: Relocate before starting work (Required)
Work Location: In person
Title: OFFICE SECRETARY II
Company: State of Maryland
Location: Hagerstown, MD
