Overview
Office Services Associate – M – F 9am-6pm Jobs in Washington, DC at Wlliams Lea
Tishman Speyer creates vibrant destinations and dynamic environments that inspire innovation and connected communities. As a diversified developer, operator, and investment manager of top-tier real estate in 33 markets across the globe, our business choices are driven by the belief that real estate should unlock human potential. Tishman Speyer’s diversified portfolio spans market rate and affordable residential communities, premier office properties and retail spaces, industrial facilities, and mixed-use campuses. We create state-of-the-art life science centers through our Breakthrough Properties joint venture, and foster innovation through our strategic proptech investments. By combining global perspective with local expertise, and a personalized approach, we are able to anticipate our customers’ evolving needs. We were the first real estate company to introduce asset-wide amenity services through our ZO platform, and the first traditional real estate company to create its own flexible space and coworking brand, Studio.
Since our founding in 1978, Tishman Speyer has acquired, developed, and operated 522 properties, totaling 218 million square feet, with a combined value of over $129 billion (U.S.). Tishman Speyer currently has approximately $68 billion in assets under management, including iconic properties such as Rockefeller Center in New York City, The Springs in Shanghai, TaunusTurm in Frankfurt, and Mission Rock in San Francisco.
Summary of the Position:
The Office Services Administrative Assistant is responsible for the facilities of four offices, including the Tishman Speyer Headquarters, totaling approximately 450 employees. This role ensures the smooth operation of the reception, food service, and mailroom teams and that the space itself is in impeccable condition by working under the direction of the Manager of Office Services. Every day is different, and no job is too small. The Administrative Assistant will organize complex projects with moving parts and competing requests.
The successful candidate will have an ability to work well with a range of personalities; from executives to the others across all departments. This role requires creative problem-solving skills, professionalism at all times, extreme attention to detail, attentive follow up, an eye for design, strong hospitality skills and availability outside regular work hours on occasion.
Key Responsibilities:
Facilities coordination, including but not limited to furniture updates and minor construction projects, temperature control, painting, HVAC, repairs, reception flowers, cleaning, standing desks, carpet, cleaning, and overall maintenance of our offices.
New hire desk setups.
Maintain an understanding of upcoming new hires and plan seating for 600 5th and 1 Rock offices.
Working with the Office Manager to oversee complex office moves or projects, at times office moves can exceed 50+ employees.
Managing emergency messaging system; ensuring employee contact information is current.
Working with the office manager to plan and manage events.
Maintaining office seating charts and employee/department/seating counts.
Ordering flowers, handling staff gifts.
Processing Office Services invoices.
Coordinating IT, Mailroom, Security, Cleaning assistance.
Handling petty cash.
Additional projects and responsibilities as assigned
Fill in for Reception as needed.
Skills & Qualifications:
Bachelor’s degree is required
Strong project management skills
Ability to exercise discretion and maintain confidentiality
An eye for design is a plus
Excellent and clear communication skills
Professionalism, especially in written and oral communication
Exceptional organizational skills
Able to handle cash and checks
An ability to give clear directions to vendors and trades
An ability to problem solve; a solutions based mentality
Positive and flexible attitude
Proactive mindset
Ability to take room dimensions and visualize special arrangements
Agile, able to climb stairs
Can lift up to ~20lbs
This is an onsite position.
The base compensation range for this role is $60,000 to $65,000. This role is also eligible for a discretionary annual bonus, as well as access to our comprehensive medical, dental, and vision insurance, life and disability insurance, 401(k) plan (with matching contributions), wellness benefits and all other benefits afforded to full-time Tishman Speyer employees.
This base range reflects a number of factors including, but not limited to, relevant experience, skill sets, and/or licensure required of an individual in this particular role. The base range is also specific to members of Tishman Speyer’s New York team, as we’ve considered factors specific to this geography.
Tishman Speyer is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status or military status, or any other category protected under applicable law. Tishman Speyer is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.
Disability Assistance – Tishman Speyer is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by sending an email to [email protected]
Title: Office Services Associate – M – F 9am-6pm
Company: Wlliams Lea
Location: Washington, DC
