Overview
Office Services Coordinator I Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Fragomen
Title: Office Services Coordinator I
Company: Fragomen
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Job Description
Fragomen is looking to hire an Office Services Coordinator to support in delivering first class immigration services. Our exclusive focus on immigration means you will practice in an exciting, ever-changing and challenging environment with people who are passionate about immigration.
Responsibilities
Receptionist & Admin task
Answering phone calls in a professional manner and forwarding phone calls as necessary
Greet clients and visitors with a positive and helpful attitude
Maintain office security by following safety procedures and controlling access via the reception desk
Courier arrangement – Arranging courier & Update PIN and upload courier receipt in Connect
Receive, sort, and distribute daily mails, letters or deliveries timely (daily basis)
Manage office supplies stock and place orders eg stationery, printing of letterhead, envelops and name cards & etc
Purchase of office equipment – get quotations for the Partner or Finance Manager’s review
Purchasing pantry stuffs for the office
Liaising with building management when necessary – main point of contact
Liaise with the service provider – Copier machine maintenance, Coway water machine servicing, pest control & etc
Arrange Technician for air-cond service, fixing frozen lights; and liaise with office building management, if needed
Office housekeeping – including cleanliness of office, meeting rooms and staff common areas
Other office support including, travel and accommodation bookings, diary management
Assisting the relevant teams in the coordination of internal events
Undertake ad-hoc projects as assigned by the supervisor/Management team
Finance task
Collect the government receipts from CWs and/or download from MDEC portal; ensure the CWs provide the receipts as soon as payment is made
Upload the government receipts in Connect
Filing the government receipts
Ensure the Despatch team files their claim form in the respective folder on weekly basis
Assist to verify the outstation claim (first verification)
Assist to reconcile the government receipts via cash payment
Qualifications & Experience
Minimum Diploma qualification and relevant experience
Competency in Microsoft applications
Reliable, conscientious, efficient and approachable
Strong phone skills
Good communication skills
Strong organizational and coordination skills
Attention to details and ability to multi task
Ability to work independently and in a team
Ability to contribute to positive work environment
At Fragomen, we offer excellent training and the opportunity to work with knowledgeable professionals and immigration law specialists.
Finding the right person is very important to us. We hope that finding the right place is important to you.
Interested? Apply now. Don’t forget to include your CV and cover letter.
All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This includes verifying the candidate’s identity, confirming legal authorization to work in the location for the offered position, and conducting a comprehensive background check incompliance with local regulations.
